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Minutes and Matters Arising Minutes: The minutes of the meeting held on 14 July 2017 were approved as a correct record.
Matters arising
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Agency Updates Minutes: The following agency updates were reported:
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LSCB Challenge Log Minutes: The Board noted the updated LSCB Risk/Challenge Log for 2017-18, with the following updates:
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IRO Annual Report Minutes: In the absence of presenting officers, the LSCB noted the IRO Annual Report 2016-17 which had been approved by Corporate Parenting Advisory Panel and the Local Authority’s Children’s Services Departmental Management Team.
The Board commented that the report had fewer examples of instances where concerns were escalated than in previous annual reports. It was understood that following a successful Ofsted inspection report, there would be a lot of ‘good news stories’ to report in the next annual report.
It was stressed that it was important for partner organisations to understand the role of the IRO as well as Local Authority staff as the IRO provided a quality assurance function which could raise issues with partner agencies. |
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Principal Social Worker Report Minutes: Lorna Hunt, Chief Officer: Children’s Social Care presented the Principal Social Workers’ report on behalf of Mairead Panetta.
The key issues raised in the report were around staffing levels, although it was felt that managers kept in touch well with staff. The new national social work accreditation would be piloted next year. Social workers reported pressures around CSE/Missing, increased court work, children in care and a lack of foster Placements. The report also described the developments with the MASH and partnership working, and training for Signs of Safety implementation. The Family Safeguarding Model was also mentioned, which was expected to have a significant impact on practice.
The LSCB thanked Mairead and Lorna for the report.
For clarity, it was noted that Cornerstone were a social enterprise company who had worked with Adopt Berkshire around the mentoring of adopters and foster carers. |
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LSCB Annual Report 2016-17 Minutes: Jonathan Picken, Board Manager presented the LSCB Annual Report for 2016-17.
The Annual Report had been reduced and simplified, with hyperlinks used to link to other key documents or data online.
The LSCB welcomed the brevity and easy read format of the report, and agreed that it demonstrated effective work over the past year. The report had been considered by the Council’s corporate management team and would progress through the Executive process and be presented to the HWB and the PCC as required by legislation.
Councillor Barnard commented that initial feedback from Members had been very good, and that they were glad to see the level of detail in the report and had been able to use the report in their conversations with Ofsted. It had also helped Members to engage in their role of Corporate Parents.
The Board discussed whether the challenge log at the end of the report was necessary, as it was not a real time document and seemed in conflict with the strategic view of the rest of the report. However, it was agreed that as long as the log was clearly indicated to be retrospective, it served as good evidence of work undertaken but some minor work to the format might prove helpful in terms of differentiating actions from update.
The Annual Report would be published online in the coming week, and Jonathan asked all partners to promote through their organisations and in the public domain. |
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Learning and Improvement Subgroup Reports Minutes: Alex Walters, Chair of the LSCB presented the Learning and Improvement Subgroup 6 monthly report.
The three separate multi-agency audits were highlighted in addition to that of single-agency activity:
The Sub-group had also coordinated work relating to the following:
The forward plan for the next 6 months included further multi-agency audits with focuses on CSA and adolescent neglect. The Sub-group also planned to incorporate further facilitated discussions where full audits not necessary. Current facilitated discussions were ongoing including:
All three facilitated discussions would be written up and go to the LISG for discussion.
In response to a question regarding communicating the CSE risks to the public, it was recognised that there was a difficulty in engaging the general public on a large scale and that professionals should be targeted first with limited resource. It was suggested that more preventative work could be done with incoming refugee families to explain the risks to them.
With regard to a question on the proposed joint East Berks SCR group, it was noted that work was underway to assess the implications, but that the merge had not progressed. Louise Watson, Designated Doctor had volunteered to chair the joint group ... view the full minutes text for item 7. |
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Policies and Procedures Update and Forward Plan Minutes: Jonathan Picken presented the Policies and Procedures Update and Forward Plan.
Subsequent to a joint ownership of the Policies and Procedures Pan-Berkshire Sub-group, the Board was informed of the updated procedures and forward plan. While Esther Blake (Reading LSCB Board Manager), Jonathan and Alison had done significant work for the group, the chairmanship needed to be addressed.
The Forward Plan had been adopted to keep track of the policies in need of review. The business manager from Tri.X had linked the sub-group into a national network, which produces guidance for DfE. Given the demographic of Berkshire, it had been useful to gather learning opportunities for more challenging areas of the country.
In response to questions, the following points were highlighted:
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Training and Professional Development Minutes: Jonathan Picken, Board Manager presented the Training and Professional Development report.
Jonathan had spoken with Paul Young who was overseeing the Local Authority Organisational Development regarding changes to the Council’s training function. Paul had offered to join the LISG to advise in the interim before arrangements were confirmed, but had confirmed that the planned LSCB training programme between September 2017 and March 2018 could be maintained. After this period, it was likely that there would be additional costs to maintain the same approach and Jonathan agreed to provide updates on this as they became clear.
It was noted that the training and development function had been reviewed on a Council-wide basis rather than just the LSCB under the Council Wide Support Services Transformation programme.
All partners were encouraged to raise any specific issues or training needs with Jonathan in the interim period. |
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Multi-agency Audit Progress Tracker Minutes: Jonathan Picken, Board Manager presented the Multi-agency Audit Progress Tracker, which was noted by the LSCB.
It was commented that although the tracker did not reflect single agency quality assurance work, there had been an improvement in these being reported into the Board through the LISG. |
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Inspection Preparation (JTAI and SEN) Minutes: JTAI and SEND reports were considered which included the JTAI methodology, the SEND methodology and a recent letter on the SEND inspection in RBWM.
Joint Targeted Area Inspection (JTAI)
It was commented that the JTAI may follow soon after the recent Ofsted SIF inspection to demonstrate the same level of effectiveness and recognise and capture features of a Good LA.. In past JTAIs, the themes had been CSE, Domestic Abuse and the programme was currently focussing on Neglect. It was expected that CSE/Missing and Domestic Abuse would be revisited during the first half of 2018 and the next theme would be Child Sexual Abuse. The JTAI thematic report on Domestic Abuse had very recently been published and would be circulated.
Having been involved in a recent JTAI for Wokingham, some partner commented on the intense inspection procedure, involving many telephone conferences and Keeping In Touch meetings. It was also noted that inspectors requested information in slightly different ways from each agency.
Following the recent Ofsted inspection for the Local Authority, the CCG, Local Authority and LSCB had all fed back that the timings of inspections should be considered to minimise the impact on partner agencies covering more than one LA area.
1. Partner agencies were requested to review the JTAI methodology to ensure they were prepared and appraised of the process and expectations.
2. The LSCB felt it would be helpful to test out the JTAI auditing process, and a multi-agency audit on Child Sexual Abuse was planned with selected cases having been identified.This would report into LISG.
3. Partners were reminded that the inspection would always focus on the arrangements at the front door irrespective of the deep dive theme.
SEND Debbie Hartrick updated the Board on the recent RBWM SEND multi-agency inspection which had lasted for two weeks – one for information gathering and one for inspection and interviews. Inspectors had been interested in referral processes and decision making for EHC plan and the conversion rate from statement to EHCP. The outcome report from RBWM’s inspection had highlighted several areas of improvement .
To improve the role of the Designated Clinical Officer, Debbie had been engaged in co-production with parents/carers, including the development of a children participation plan (survey starting in October), and attended three parent/carer events to ensure the voice of the parent and carer was heard. It was noted that the Bracknell Forest autism parent/carer forum was well established and effective.
Ian Dixon informed the Board of the East Berks SEND Committee and the Bracknell Forest SEND improvement partnership where agencies were developing an action plan which was informed by the actions arising from RBWM’s report. In Bracknell Forest, Ian commented on a reasonably strong co-production of plans for children, but a less strong co-production of the process itself. The key challenge in Bracknell Forest was for those children without EHC plans who still had SEN support needs, and how much was known about them.
In response to questions, the following points were noted: · The RBWM ... view the full minutes text for item 11. |
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LSCB Finance Mid-term Report Minutes: Jonathan Picken, Board Manager presented the LSCB Finance Mid-term 17/18 report which was on track for the forecast expenditure.
It was recognised that the Board had been mindful of making efficiencies where necessary, and the decision to introduce charging policy for training had offset other costs.
Flexibility had been established in the budget to allow for an SCR notification, which had proven costly in the past.
In response to a question about the income contributions, it was commented that although there was no national forumula for partners’ contributions, the Local Authority had significantly increased their support, and Thames Valley Police had also increased their contribution. The Council’s Chief Executive and the LSCB Chair had written a number of times to partners to inform them that LSCB income rested disproportionately on the Local Authority. Under new arrangements resulting from, the Children and Social Work Act, the Local Authority, Health and Police would be joint partners with equal responsibility and resourcing the safeguarding partnership would require new discussion and agreement and would be subject to independent scrutiny. |
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LSCB Forward Plan 2017 and 2018 Minutes: Alex Walters, Chair, presented the LSCB Forward Plan 2017-18 which was noted and set out the timetable and leads for reports to be presented to the LSCB. |
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Communicating Board Priorities Minutes: Peter Floyd, Lay Member presented the Communicating Board Priorities report.
The Communications and Engagement Sub-group had agreed to undertake more targeted, organised and effective outreach, and had suggested that at every LSCB meeting, there would be a key message to take away and disseminate through existing cascade mechanisms within partner agencies. In order to undertake this, Peter commented that he would require identified points of contact in each organisation and their cascade route, the key message ‘owner’ to write the message and for the Chair’s agreement of the key message at each meeting.
The strategy was intended for professional communication, whilst recognising the challenge of public communication. A ‘Take 5’ initiative would ensure the messages were succinct and readable, and it was suggested that easy read formats would be applicable to public communication too.
In response to questions, the following points were noted:
The LSCB agreed in principle to the new communications approach. |
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AOB Minutes: Hassen Boodoo requested that the ethnic minority statistics from the CP Chairs report be followed up, to ensure a breakdown of the ethnicity of children subject to CP /LAC plans and where relevant, consideration be given to ensuring it is including this within other Performance reports.
Lisa McNally informed the Board that on 10 October 2017, Public Health would be attempting to break the world record for the largest children’s mental health lesson at the Madjeski Stadium in Reading, supported by the BBC and Reading Football Club. |
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Date of Next Meeting Future dates for 2017/18, 9:30am 24 November 2017 19 January 2018 9 March 2018 11 May 2018 13 July 2018 14 September 2018 23 November 2018 Minutes: The dates of future meetings were noted, with the next meeting scheduled for 24 November 2017.
Future meetings for 2018 24 November 2017 19 January 2018 9 March 2018 11 May 2018 13 July 2018 14 September 2018 23 November 2018 |