Agenda and draft minutes

Thames Valley Berkshire City Deal (Elevate Berkshire) Joint Committee - Friday, 22 January 2016 11.00 am

Venue: Green Park Conference Centre - 100 Longwater Avenue, Green Park, Reading RG2 6GP. View directions

Contact: Derek Morgan  01344 352044

No. Item


Apologies for Absence and Substitute Members

To receive apologies for absence and to note the attendance of any substitute members.


The Committee noted that apologies had been received from Councillor Lovelock who had asked Grant Thornton to cover any matters on behalf of Reading Borough Council.  Katharine Horler had also tendered her apologies.


Declarations of Interest

Members are asked to declare any personal or disclosable pecuniary interest in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


There were no declarations of interest.


Minutes and Matters Arising from the Last Meeting pdf icon PDF 145 KB

To approve the minutes of the last meeting held on 10 November 2015 and receive updates on any issues not covered elsewhere on the agenda.


RESOLVED that the minutes of the meeting of the Committee held on 10 November 2016 be approved as a correct record and signed by the Chairman.


Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.


There were no urgent items of business.


European Structural Investment Fund (EUSIF) pdf icon PDF 684 KB

To provide Joint Committee with an update on next steps with regard to the EUSIF funding


The Committee was reminded that the ‘Full’ EUSIF application had been submitted to the Department for Work and Pensions on 14 August 2015.  Since submission, the DWP had sought and been provided with additional information.  At the same time, they had been asked for additional clarity around process/match and a draft funding agreement so as to make the necessary arrangements with regard to compliance and partnership agreements.  In late December, the DWP indicated that the proposed outputs and results for the EUSIF element of the wider programme had been revised.:


‘’Please can you send me your updated outputs and results indicators.  As discussed the last version sent to me did not have the 50/50 split for Male and Female and although there was an increase from 1650, it is still lower than would be required overall – given the amount of proposed funding. (Although I am unable at this stage to share with you the final agreed Indicators for Thames Valley Berkshire – we do know that for this Investment priority we anticipate that the total number of participants should be over 3000)’’


In response, the DWP had been asked to clarify how they had worked this number out, and the unit cost, bearing in mind the call had indicated the aim was to work with those furthest away from the labour market with multiple barriers to employment


Furthermore, the DWP had again asked for clarification and for some additional information to be provided.  The information and granularity required by the DWP and guidance information had not been set out at the beginning of the application process and it was clear that the full application that had been sent in August (supplementary evidence in October) was only now being reviewed.


Paul Gresty reported that verbal agreement had been reached with the DWP that the match was fine including the Adviza framework.  Applying this retrospectively from November 2015 had also been agreed.  He added that he had been assured that the Thames Valley Berkshire application would be considered by the Board either late this week or early next week.  Paul was to meet the person reviewing the application and reminded the Committee that he required the additional information sought by Monday 25 January 2016.  This involved a complete breakdown of cost details including the basis of the calculations.


In response to questions, he advised that:


·                     There remained some doubt about whether the funding would be confirmed although Paul remained optimistic..


·                     He had sought a timeline for agreement but had yet to receive a response from the DWP.


The importance of seeking written answers to ensure that there was an audit trail was stressed.


There was concern about the protracted process and delays which some viewed as maladministration.  The Committee’s greatest concern was for the young people who could be missing out if the matter was not settled quickly. 


It was suggested that that there was a degree of risk aversion nationally given past problems with EU funding.  Whilst there was a  ...  view the full minutes text for item 43.


General Programme Update pdf icon PDF 324 KB

To provide the Joint Committee with an update on the programme.

Additional documents:


The Committee considered a report providing an update on progress made by each council individually and as a whole. 


The Chairman invited representatives to provide a brief update and the following was noted:


Bracknell Forest:


·                     Good progress was being made, having moved to Breakthrough where the new set up was working really well.


·                     Three more partners had joined and the team had reconnected with the Prince’s Trust, improved collaboration with Job Centre plus and was seeking to align the elevate brand with more services.


·                     Events would be taking place in March to promote Elevate during careers and apprenticeship week.


·                     Recruitment fairs were being arranged later in the year for the Lexicon.


·                     The new vacancy tool had been really successful.


·                     Bracknell Forest was overachieving on most targets, but work experience remained a problem.




·                     Work experience was a problem in Reading too although there was a suspicion it was happening but not being captured.


·                     It was hoped to pump prime activity from the EU money. 


·                     A lot of agencies were now working in the Hub.


·                     A pop-up business event was taking place at the Oracle.


·                     Recruitment fairs were being arranged.


·                     Construction opportunities were being sought and offered.


·                     An insurance broker tool was available from which it was possible to see everything that was available. 




·                     A Skills Strategy had been produced which was effectively a delivery plan for Elevate and had been endorsed by local partners. 


·                     The budget had been re-profiled.


·                     Two events had been held in January leading to engagement with 20 people who had been difficult to reach


·                     An LMI tool on growth sectors was now live on the web site and was being used by schools.


·                     Work experience was also a problem in Slough but otherwise all work was on target.


West Berkshire


·                     It was now very much business as usual.


·                     There was now a very low number of NEETs with 11% more leaving than joining the cohort making it harder to find them.


·                     Some employers were struggling to find young people to employ.


·                     Everything was positive but there were significant financial pressures facing the Council as a result of the Local Government Finance Settlement.




·                     Consolidating the programme had been the priority over the past two months.


·                     All targets except work experience were being met.


·                     An Employment Skills Plan was being produced..


·                     Something about the car park at the carnival pool?


·                     An apprentice had been interviewed on BBC Radio Berkshire thereby providing a publicity boost for Elevate.


Paul Gresty provided a brief summary of corporate activity, advising that:


·                     The team was trying to knit all activity together under the Elevate brand.


·                     A bid for DfE funding had been successful.


·                     Work was continuing with the LEP and the Business Growth Hub.


·                     The aim was to make Elevate the one organization with which businesses engaged.


·                     In terms of long term sustainability, the shape of local delivery models and working together was under review..


·                     Existing structures were being re-engineered using elevate as the catalyst.


Nigel Horton-Baker added that the NEETs  ...  view the full minutes text for item 44.