Agenda and minutes

To approve as a correct record the minutes of the meeting of the Committee held on 25 February 2016.

RESOLVED that the minutes of the meeting of the Committee held on 25 February 2016 be approved as a correct record and signed by the Chairman.

Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Pursuant to Section 10A0B(4)(b) of the Local Government Act 1972, the Chairman decided to accept the following application as an urgent item.

Application 16/00171/PAC  The Brackens, London Road, Ascot, Berkshire, SL5 8BE

Application for prior approval for the change of use of existing office (Class B1) to residential use (Class C3) comprising 32 apartments.

The Chairman reported that the Committee needed to take a decision on this application in the next 56 days, if they did not, deemed consent would be granted.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The objection detailed in the supplementary report.

It was RESOLVED that Prior Approval be granted. The proposal would therefore comply with Class O of Part 3 of Schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 (as amended).

Permanent permission to annually stage the temporary children's Christmas theatrical event, Lapland UK, (for the sole use of the applicants LUK Events Ltd) from 21st November to 24th December each year, encompassing the last two weekends in November (whichever is the longer), with set up and dismantling periods between 1st October and the opening event and 27th December and 31st January respectively, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

Permanent permission to annually stage the temporary children's Christmas theatrical event, Lapland UK, (for the sole use of the applicants LUK Events Ltd) from 21st November to 24th December each year, encompassing the last two weekends in November (whichever is the longer), with set up and dismantling periods between 1st October and the opening event and 27th December and 31st January respectively, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Winkfield Parish Council.

·         Five letters of representation raising material considerations as detailed in the agenda papers.

The Committee considered the necessity of a shuttle bus transporting customers to and from Ascot Train Station as detailed in Condition 17.

The Committee AGREED that Condition 17 be removed.

It was RESOLVED that the application be APPROVED subject to the following conditions:-

01.     The use hereby permitted shall be carried on only by LUK Events Ltd and when the land ceases to be occupied by LUK Events Ltdthe use shall cease.

REASON: - The site is located outside of a defined settlement where it is the policy of the Local Planning Authority to restrict such use of the land and planning permission is only granted because the use is temporary in nature for three months of every year with all structures been cleared from the land in the intervening period of this seasonal event. 

[Relevant Policies: BFBLP EN8, Core Strategy DPD CS9]

02.     The development hereby permitted is granted for a limited period and restricted as follows:

          (a) Open to the public annually between 21st November to 24th December to always include the last 2 weekends in November (whichever is the longer),

          (b) Open for site setup/dismantling annually between 1st October and the opening event and 27th December and 31st January respectively         

          (c) Construction/Dismantling Traffic shall not enter/exit the site between         

          08:00 hrs - 09:00 hrs       

          17:00 hrs - 18:00 hrs       

          Outside of these dates, the development and all temporary structures/buildings brought onto the land in pursuance of this permission and use shall be removed from the site and land restored to its former condition in accordance with a scheme which shall have been previously submitted to and have been approved in writing by the Local Planning Authority.

          REASON: To accord with the terms of the application and to enable the Local Planning Authority to regulate and control the development of the land.

03.     The development hereby approved shall take place only between the dates approved in condition 01 above and the site shall operate within the following time frames.        

          (a) The site shall be open to the public no earlier than 30 minutes prior to the following tour operating times       

          (i) Tour Times: Monday - Friday 10:00 hrs - 18:00 hrs                          

          (ii) Tour Times: Saturday- Sunday 09:00 hrs - 18:00 hrs           

          (iii) No tours shall commence after 18:00 hrs and  ...  view the full minutes text for item 136.

Erection of detached three bedroom dwelling with associated access and parking

Recommendation: Approve Subject To The Completion Of Planning Obligation(s).

Erection of detached three bedroom dwelling with associated access and parking.

A site visit had been held on Saturday 19 March 2016 which had been attended by Councillors Brossard, Dudley, Hill, Mrs Ingham, Mrs Mattick, Mrs McKenzie, Peacey, Phillips and Thompson.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Sandhurst Town Council.

·         12 letters of objection as summarised in the agenda papers.

It was RESOLVED that Following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to measures to avoid and mitigate the impact of residential development upon the Thames Basins Heath Special Protection Area (SPA);          

That the Head of Planning be authorised to APPROVE the application subject to the following condition(s):-

01.  The development hereby permitted shall be begun before the expiration of three years from the date of this permission.                   

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.  The development hereby permitted shall be carried out only in accordance with the following approved plans:

2015/15/01: Site Plan, Location and Block Plans, received 12 February 2016

2015/15/02: Proposed Elevations and Floor Plans, received 15 December 2015

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03   No development shall take place until details of the materials to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out in accordance with the approved details.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]

04   The development hereby permitted shall not be begun untildetails of a scheme of walls, fences and any other means of enclosure has been submitted to and approved in writing by the Local Planning Authority.  The approved scheme shall be implemented in full before the occupation of any of the buildings approved in this permission.

REASON: In the interests of the visual amenities of the area and to safeguard existing retained trees, hedges and shrubs.

[Relevant Plans and Policies: BFBLP EN20, Core Strategy DPD CS7]

05   The development shall not be begun until a scheme depicting hard and soft landscaping has been submitted to and approved in writing by the Local Planning Authority. The scheme shall include a 3 year post planting maintenance schedule.

All planting comprised in the soft landscaping works shall be carried out and completed in full accordance with the approved scheme, in the nearest planting season (1st October to 31st March inclusive) to the completion of the development or prior to the occupation of any part of the approved development, whichever is sooner.  All hard landscaping works shall be carried and completed prior to the occupation of any part of the approved development. As a minimum, the quality of all hard and soft  ...  view the full minutes text for item 137.

Erection of one 4no bed detached dwelling and two 4no bed semi detached dwellings, following the demolition of existing dwelling, detached garage and outbuildings.

Erection of one 4no bed detached dwelling and two 4no bed semi detached dwellings, following the demolition of existing dwelling, detached garage and outbuildings.

A site visit had been held on Saturday 19 March 2016 which had been attended by Councillors Brossard, Dudley, Hill, Mrs Ingham, Mrs Mattick, Mrs McKenzie, Peacey, Phillips and Thompson.

The Committee noted:

·         The comments of Sandhurst Town Council.

·         Four objections from neighbouring residents as summarised in the agenda papers.

It was RESOLVED that Following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to:-

-       Measures to avoid and mitigate the impact of residential development upon the Thames Basin Heaths Special Protection Area (SPA).

That the Head of Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Head of Planning considers necessary:-

01.      The development hereby permitted shall be begun before the expiration of three years from the date of this permission.                           

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990

02.     The development hereby submitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority on 23.02.16:

          1128/02 Rev B

          1128/03 Rev B

          1128/04 Rev B

          1128/05 Rev B

          1128/06 Rev A

          1128/07 Rev A

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     No construction works shall take place until brick and tile samples to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out in accordance with the approved details.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]

04.     The first floor landing windows in the north facing side elevation of Plot 1 and the south facing side elevation of Plot 3 hereby permitted shall not be glazed at any time other than with a minimum of Pilkington Level 3 obscure glass (or equivalent). They shall at all times be fixed shut with the exception of a top hung openable fanlight.

REASON: To prevent the overlooking of neighbouring properties.

[Relevant Policies: BFBLP EN20]

05.     Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) (England) Order 2015 (or any Order revoking and re-enacting that Order with or without modification) no additional windows, similar openings or enlargement thereof shall be constructed at first floor level or above in the north facing side elevation of Plot 1 and the south facing side elevation of Plot 3 hereby permitted except for any which may be shown on the approved drawings.

REASON: To prevent the overlooking of neighbouring properties.

[Relevant Policies: BFBLP EN20]

06.     No dwelling shall be occupied until a means of vehicular access has been constructed in accordance with the approved plan site layout.

REASON:  ...  view the full minutes text for item 138.

Erection of 7 no. 4 bed and 1 no. 3 bed detached houses and garages following demolition of all existing buildings.

Erection of 7 no. 4 bed and 1 no. 3 bed detached houses and garages following demolition of all existing buildings.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Sandhurst Town Council.

·         16 letters of objection as summarised in the agenda papers and supplementary report.

The criteria for public speaking had been met in respect of this application and the Committee was addressed by the registered speakers Mr Palmer, objector to the application and Mr Dickinson, representing the applicant.

It was RESOLVED that following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to measures to avoid and mitigate the impact of residential development upon the Thames Basins Heath Special Protection Area (SPA) and to secure the ongoing maintenance of a sustainable drainage system;       

That the Head of Planning be authorised to APPROVE the application subject to the following condition(s):-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.               

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority 22/12/2015 and re-stamped on 08/02/2016:   

          14-P1034-8-301: Proposed plans and elevations plot 1

          14-P1034-8-302: Proposed plans and elevations plot 2

          14-P1034-8-303: Proposed plans and elevations plot 3

14-P1034-8-305: Proposed plans and elevations plot 5

14-P1034-8-306: Proposed plans and elevations plot 6

14-P1034-8-307: Proposed plans and elevations plot 7

14-P1034-8-308: Proposed plans and elevations plot 8

And the following approved plan received by the local authority on 27/01/2016 and restamped on 08/02/2016:

14-P1034-8-304: Proposed plans and elevations plot 4

And the following approved plan received by the local authority on 07/03/2016:

14-P1034-8-300 A: Proposed site plan

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03   No development shall take place until details of the materials to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out in accordance with the approved details.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]

04   The development hereby permitted (including initial site-clearance) shall not be begun until a detailed scheme, and programme for its implementation for the protection of existing trees in accordance with British Standard 5837:2012 ‘Trees In Relation To Construction Recommendations’ (or any subsequent revision), has been submitted to and approved in writing by the Local Planning Authority.  The submitted scheme shall include proposals for the phasing of its implementation so that protection is provided from the commencement of demolition or site clearance works (whichever is the sooner), through to the construction works and the completion of hard landscaping works.  The submitted scheme shall include the  ...  view the full minutes text for item 139.

Unit 3: Change of use from B8 to B1B and B1C; erection of plant adjacent to rear elevation; insertion of 3 no. flues in roof and louvres in front elevation; and associated works. Units 2 and 4: Extension to existing plant area, gas cylinder storage area and electricity substation; 3 no. additional flues in the roof and insertion of louvres in the rear elevation of Unit 4.

Unit 3: Change of use from B8 to B1B and B1C; erection of plant adjacent to rear elevation; insertion of 3 no. flues in roof and louvres in front elevation; and associated works. Units 2 and 4: Extension to existing plant area, gas cylinder storage area and electricity substation; 3 no. additional flues in the roof and insertion of louvres in the rear elevation of Unit 4.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Winkfield Parish Council.

·         9 letters of objection as summarised in the agenda papers.

It was RESOLVED that the application be APPROVED subject to the following condition(s):-

01.  The development hereby permitted shall be begun before the expiration of three years from the date of this permission.                 

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.  The development hereby permitted shall be carried out only in accordance with the following approved plans and documents received by the Local Planning Authority on 22 December 2015:

RG-A-05/A: Location Plan

RG-A-01/B: Proposed floor plans

RG-A-02/B: Proposed elevations and sections of unit 3

RG-A-03/A: Proposed Site Plan

RG-A-07/A: Proposed elevations and sections of unit 4

RG-A-08: Proposed roof plan unit 4

RG-A-09: Proposed roof plan unit 3

RG-A-06/A: Proposed ground floor plan unit 2 and 4

Noico Acoustic Assessment 751006-rev A

ADAS UK Ltd Arboricultural Planning Statement

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.  The materials used for the enclosure of the extended plant areas for units 2 and 4 and the new external plant enclosure for unit 3 hereby approved shall be similar in appearance to the existing plant enclosure to the rear of units 2 and 4. The extended gas cylinder storage area hereby approved shall be similar in appearance to the existing plant area enclosures and gas cylinder storage area.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]

04.  Details of the proposed flues, exhaust and vents must be submitted to the Local Planning Authority and approved in writing prior to their installation. They shall be installed in accordance with the approved details and retained as such thereafter.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]

05.  The number of employees working within Unit 3, Kings Ride Park, shall not exceed 40 at any one time.

REASON: In order to control the intensity of the use of the site in the interests of the rural character of the Green Belt, the amenities of local residents and to ensure that there is sufficient on-site parking in the interests of road safety.

[Relevant Plans and Policies: BFBLP EN25, GB4, M9]

06.  No construction work shall take place outside the hours of 08:00 and 18:00 Monday to Friday; 08:00 and 13:00 Saturday and not at all on Sundays and Public Holidays.  ...  view the full minutes text for item 140.

Application for prior approval for the change of use of a building and any land within its curtilage from class B1(a) to class C3.

Application for prior approval for the change of use of a building and any land within its curtilage from class B1(a) to class C3.

This item was withdrawn from the agenda as it was refused under delegated powers.

Application for prior approval for the change of use of 2no. agricultural buildings to 2no. dwelling houses.

Application for prior approval for the change of use of 2 no. agricultural buildings to 2 no. dwelling houses.

This item was withdrawn from the agenda as it was refused under delegated powers.

Formation of 1no. disabled parking bay on section of amenity land.

Formation of 1 no. disabled parking bay on section of amenity land.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Winkfield Parish Council.

It was RESOLVED that the application be delegated to the Head of Planning for APPROVAL subject to the following conditions, subject to any objections being received with new material considerations between the Planning Committee of 24 March and the 28 March deadline:-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.               

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority on 22 February 2016:  

          4817 045 ‘Construction Layout’

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     The development shall not be begun until a scheme depicting hard and soft landscaping has been submitted to and approved in writing by the Local Planning Authority. The scheme shall include a 3 year post planting maintenance schedule.

All planting comprised in the soft landscaping works shall be carried out and completed in full accordance with the approved scheme, in the nearest planting season (1st October to 31st March inclusive) to the completion of the development or prior to the occupation of any part of the approved development, whichever is sooner. All hard landscaping works shall be carried and completed prior to the occupation of any part of the approved development. As a minimum, the quality of all hard and soft landscape works shall be carried out in accordance with British Standard 4428:1989 'Code Of practice For General Landscape Operations' or any subsequent revision. All trees and other plants included within the approved details shall be healthy, well-formed specimens of a minimum quality that is compatible with British Standard 3936:1992 (Part 1) 'Specifications For Trees & Shrubs' and British Standard 4043 (where applicable) or any subsequent revision.  Any trees or other plants which within a period of 5 years from the completion of the development, die, are removed, uprooted, are significantly damaged, become diseased or deformed, shall be replaced during the nearest planting season (1st October to 31st March inclusive) with others of the same size, species and quality as approved.

REASON: In the interests of good landscape design and the visual amenity of the area.

[Core Strategy DPD CS7, BFBLP 'Saved’ Policies EN2 and EN20].

Formation of 8no. parking bays on two sections of amenity land.

Formation of 8 no. parking bays on two sections of amenity land.

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         Three representations supporting the proposed development and two representations raising concerns around the proposed development, as summarised in the supplementary report.

It was RESOLVED that the application be delegated to the Head of Planning for APPROVAL subject to the following conditions, subject to any objections being received with new material considerations between the Planning Committee of 24 March and the 28 March deadline:-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.               

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority on 23 February 2016:  

          4817 246 ‘Construction Layout’

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     The development shall not be begun until a scheme depicting hard and soft landscaping has been submitted to and approved in writing by the Local Planning Authority. The scheme shall include a 3 year post planting maintenance schedule.

All planting comprised in the soft landscaping works shall be carried out and completed in full accordance with the approved scheme, in the nearest planting season (1st October to 31st March inclusive) to the completion of the development or prior to the occupation of any part of the approved development, whichever is sooner. All hard landscaping works shall be carried and completed prior to the occupation of any part of the approved development. As a minimum, the quality of all hard and soft landscape works shall be carried out in accordance with British Standard 4428:1989 'Code Of practice For General Landscape Operations' or any subsequent revision. All trees and other plants included within the approved details shall be healthy, well-formed specimens of a minimum quality that is compatible with British Standard 3936:1992 (Part 1) 'Specifications For Trees & Shrubs' and British Standard 4043 (where applicable) or any subsequent revision.  Any trees or other plants which within a period of 5 years from the completion of the development, die, are removed, uprooted, are significantly damaged, become diseased or deformed, shall be replaced during the nearest planting season (1st October to 31st March inclusive) with others of the same size, species and quality as approved.

REASON: In the interests of good landscape design and the visual amenity of the area.

[Core Strategy DPD CS7, BFBLP 'Saved’ Policies EN2 and EN20]

04.     The development hereby permitted shall not be begun until a site specific method statement for the storage of materials and the associated construction works undertaken in respect of the development located within the minimum Root Protection Area (RPA) of the tree to the southeast of the of the highway of Windlebrook Green, has been submitted to and approved in writing by  ...  view the full minutes text for item 144.