Agenda and minutes

To approve as a correct record the minutes of the meeting of the Committee held on 18 July 2013.

RESOLVED that the minutes of the Committee meeting held on 18 July 2013 be agreed as a correct record subject to Councillor Leake’s apologies being added and signed by the Chairman.

Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Councillor Dudley declared that he was a member of the Royal Berkshire Fire and Rescue Service. It was noted that this was not a disclosable pecuniary interest or an affected interest.

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

There were no items of urgent business.

Erection of 1 no. detached 5 bedroom house with integral double garage with access onto Lovel Road following demolition of the single storey structure. Access for existing dwelling onto Lovel Road.

Erection of 1 no. detached 5 bedroom house with integral double garage with access onto Lovel Road following demolition of the single storey structure. Access for existing dwelling onto Lovel Road.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Winkfield Parish Council.
• Five letters of objection expressing concerns around the spacing, design, scale, bulk and dominance of the proposal. In addition, concern that the proposed development is not in keeping with the character of the area.

It was RESOLVED that following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to:-

01.       Transport facilities        

            Open space and outdoor recreation facilities  

            Primary Education        

            Libraries

            Community Facilities    

            Widening of the footpath and dedication of the land

That the Head of Development Management be authorised to APPROVE the application subject to the following condition(s):-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.  

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following plans: 

          Drg no AP.0002 Rev P received by Local Planning Authority 07.02.2013         

          Drg no AP.0150 received by Local Planning Authority 04.03.2013                    

          Drg no AP.0100 P7 received by Local Planning Authority 22.07.2013   

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     No development shall take place until samples of the materials to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out in accordance with the approved details.     

          REASON: In the interests of the visual amenities of the area.   

          [Relevant Plans and Policies: BFBLP EN20, CSDPD CS7]

04.     The development shall not be begun until a Sustainability Statement demonstrating how the development meets current best practice standards in the sustainable use of natural resources has been submitted to and approved in writing by the Local Planning Authority.  The Statement shall include either a Design Stage Report and BRE Interim Certificate or a pre-assessment estimator carried out by an independent assessor licensed by the Building Research Establishment demonstrating that the development meets a minimum standard of Level 3 of the Code for Sustainable Homes or a "Very Good" or "Excellent" BREEAM rating.  The development shall be implemented in accordance with the Sustainability Statement and shall be retained in accordance therewith.          

          REASON: In the interests of sustainability and the efficient use of resources.

          [Relevant Policy: Core Strategy DPD CS10]     

05.     The development shall not be occupied until a Post Construction Review Report carried out by an independent assessor licensed by the Building Research Establishment and a Final Code Certificate has been submitted to the Local Planning Authority which demonstrates that the development has been constructed to meet a minimum standard of Level  ...  view the full minutes text for item 30.

Installation of synthetic multi-use games area (MUGA) with associated 3-5m high boundary fencing and 15m high floodlighting.

Installation of synthetic multi-use games area (MUGA) with associated 3-5m high boundary fencing and 15m high floodlighting.

A site visit had been held on Saturday 17 August 2013 which had been attended by Councillors Angell, Mrs Angell, Blatchford, Brossard, Davison, Dudley, Finnie, Gbadebo, Heydon, Thompson and Virgo.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Winkfield Parish Council.
• Thirteen objections from households expressing concerns around the proposed development being out of scale and character of the local area. In addition, the detrimental impact on residential amenity from the extra noise and light pollution.

The criteria for public speaking had been met in respect of this application and the Committee was addressed by the registered speaker Mr Band, who represented his objections to the proposed development. 

Members noted the concerns of objectors but felt that the proposed development presented an improvement and would reduce light spillage to neighbouring properties. There would be greater control of the lighting and hoods would be used to further control the lighting.

It was RESOLVED that the application be APPROVED subject to the following conditions:-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.  

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority: 

          Drg No UKS8503/2 received by LPA 30.05.2013,          

          Drg No NSLVS001 Location plan received by LPA 12.04.2013 

          Drg No NSLVS002 received by LPA 12.04.2013

          Drg No NSLVS001 Location plan, Cross profile,front and side fencing and floodlighting elevations received by LPA 12.04.2013       

          Drg No NSLVS006 received by LPA 12.04.2013

          Drg No NSLVS006b received by LPA 12.04.2013          

          Drg No NSLVS007 received by LPA 12.04.2013

          Drg No SMW/LVS/MUGA/TPP/002 Location plan received by LPA 12.04.2013

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     The 8no. 15m high lighting columns hereby permitted shall not be illuminated other than in accordance with the approved plans and details:      

          Drg No UKS8503/2 received by LPA 30.05.2013 and Drg No NSLVS001 Location plan, Cross profile, front and side fencing and floodlighting elevations received by LPA 12.04.2013           

          REASON: In the interests of the neighbouring property.

          [Relevant Policies: BFBLP EN20 and EN15]

04.     The sports pitch hereby approved shall not be illuminated after 8.30pm or before 8am on Mondays to Fridays and not after 5pm or before 9am on Saturdays. The sports pitch shall not be illuminated on Sundays or Bank Holidays.         

          REASON: In the interests of the neighbouring property.

          [Relevant Policies: BFBLP EN20 and EN25]

05.     On Sundays and Bank Holidays the sports pitch hereby approved shall be used only by current pupils and staff of The Licensed Victuallers School.    

          REASON: In the interests of the neighbouring property.

          [Relevant Policies: BFBLP EN20 and EN25]

Change of use of agricultural barn to form 1 no. two bedroom dwelling with associated parking and landscaping. (resubmission of expired planning permission 623586)

Change of use of agricultural barn to form 1 no. two bedroom dwelling with associated parking and landscaping. (resubmission of expired planning permission 623586)

This application was withdrawn.

Erection of 4 bedroom detached house including self contained annex, detached garage and open air swimming pool, following demolition of existing dwelling and outbuildings.

Erection of 4 bedroom detached house including self contained annex, detached garage and open air swimming pool following demolition of existing dwelling and outbuildings.

A site visit had been held on Saturday 17 August 2013 which had been attended by Councillors Angell, Mrs Angell, Blatchford, Brossard, Davison, Dudley, Finnie, Gbadebo, Heydon, Kendall, Thompson and Virgo.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Winkfield Parish Council.
• Three letters from local residents, one expressing no objection to the proposed development and the other two supporting the proposal on the basis that it would improve the existing dwelling and was in keeping with the surrounding area. A further letter received from the applicant’s agent.

Members considered carefully whether the proposed development fulfilled ‘very special circumstances’ to justify a departure from the Council’s Green Belt policies. The size, design and siting of the proposed development was also carefully considered.

A motion to approve the recommendations of the Head of Development Management to refuse the application as set out in the report and on the supplementary report was moved and seconded. On being put to the vote the motion was LOST.

An alternative motion to approve the application was moved and seconded, on being put to the vote the motion was CARRIED.

Councillor Birch voted against the approval of this application.

Contrary to the recommendation by the Head of Development Management for refusal,

It was RESOLVED that the Head of Development Management be authorised to APPROVE application 13/00317/FUL subject to the completion of a s106 agreement to secure the following obligation:

- Cessation of the use of the Orchard Bungalow access by commercial traffic accessing the forestry operations on the adjacent site (to be shown on a plan)

And also subject to the following conditions (and any other conditions deemed appropriate):

1.      The development hereby permitted shall be begun before the expiration of three years from the date of this permission.          

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

2.      The development hereby permitted shall be carried out only in accordance with the following approved plans, received by the Local Planning Authority on 24 April 2013:

      301 Site Plan

      102 Proposed Floor Plans

      103 Proposed Elevations

      104 Proposed Garage

      109 Bat Roosts

      216 Pool Section

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

3.      No development shall take place until details and samples of the materials and colours to be used in the construction of the external surfaces of the development hereby permitted, to include bricks, roof tiles, balustrades, stonework and permeable hard landscaping, have been submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out and completed in accordance with the approved details prior to first occupation of the dwelling.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, CSDPD  ...  view the full minutes text for item 33.

Erection of 2.6 metre high lean-to on rear elevation. (retrospective)

Vice Chairman in the chair for this item.

Erection of 2.6 metre high lean-to on rear elevation (retrospective).

A site visit had been held on Saturday 17 August 2013 which had been attended by Councillors Angell, Mrs Angell, Blatchford, Brossard, Davison, Dudley, Finnie, Gbadebo, Heydon, Thompson and Virgo.

The Committee noted:

• The comments of Bracknell Town Council.
• One letter of objection expressing concerns around the appearance of the structure and the detrimental impact on visual amenity. In addition, the structure is out of keeping with the surrounding area.

It was RESOLVED that UNCONDITIONAL APPROVAL be granted.

Three-year temporary permission for the holding of a children's Christmas theatrical experience to be open to members of the public between 30th November and 24th December, 2013 and 21st November and 24th December 2014 and 2015, with set up and dismantling periods between 1st October and the opening of the event and 27th December and 31st January each year respectively, together with ancillary works to reposition the access arrangement onto Swinley Road (B3017) and in the formative year to strengthen existing forest access routes and pathways, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

Three-year temporary permission for the holding of a children's Christmas theatrical experience to be open to members of the public between 30th November and 24th December, 2013 and 21st November and 24th December 2014 and 2015, with set up and dismantling periods between 1st October and the opening of the event and 27th December and 31st January each year respectively, together with ancillary works to reposition the access arrangement onto Swinley Road (B3017) and in the formative year to strengthen existing forest access routes and pathways, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

A site visit had been held on Saturday 17 August 2013 which had been attended by Councillors Angell, Mrs Angell, Birch, Blatchford, Brossard, Davison, Dudley, Finnie, Gbadebo, Heydon, Thomspon and Virgo.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Winkfield Parish Council and from the Royal Borough of Windsor and Maidenhead.
• 289 objectors expressing concerns around environmental impacts such as noise and lighting, the significant increase in vehicular traffic and highway safety and the ecological impact on wildlife, flora and fauna. A petition with 47 signatories has also been submitted. 404 supporters have expressed their support for the proposal however the majority of the comments are not local to the area.

The criteria for public speaking had been met in respect of this application and the Committee was addressed by the registered speakers Mrs Clark who represented her objections to the proposed development and Mrs Battle, on behalf of the applicant. 

Members noted the concerns raised around traffic however it was also noted that the applicant and officers had worked hard to alleviate these concerns and to ensure that there wouldn’t be an adverse impact on traffic during peak traffic times. Members also noted that the proposed development would bring many economic benefits to the local area and the Borough as a whole, this would include approximately 250 temporary jobs. It was noted that the proposed parking was considered to be adequate and that ground nesting birds would not be affected during the winter period as they did not nest at this time.

A motion to approve the recommendations of the Head of Development Management as set out in the report and on the supplementary report was moved and seconded. An amendment to this motion was proposed and seconded in the following terms:

That the following conditions be amended to state:

Condition 2: To state that there must be no activity on the site between the hours of           22.00 hrs and 08.00 hrs.

Condition 16: To state that construction work or any other work by the applicant must        not take place between the hours of 22.00 hrs and 08.00 hrs.

Condition 21: No overnight sleeping accommodation shall be permitted on the site.

On being put to the vote the amendment was carried. The amended motion then became the substantive motion and on  ...  view the full minutes text for item 35.

Change of use from A2 (bookmakers) to Sui Generis (beauticians).

Change of use from A2 (bookmakers) to Sui Generis (beauticians)

It was RESOLVED that the application be APPROVED subject to the following conditions:-

01.     The use hereby permitted shall be begun before the expiration of three years from the date of this permission.         

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the approved plans received by the Local Planning Authority on 25 June 2013.

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

Creation of 1 no. two bedroom apartment in roof space and merging of existing 2 no. two bedroom apartments to form 1 no. three bedroom apartment, with associated installation of 3 no. dormer windows and alterations to car parking layout. (total number of units to remain at 26.)

Note for clarification: This application is for an alteration to planning permission 12/00873/FUL to increase the number of bedrooms in the roof space apartment from one to two.

Creation of 1 no. two bedroom apartment in roof space and merging of existing 2 no. two bedroom apartments to form 1 no. three bedroom apartment, with associated installation of 3 no. dormer windows and alterations to car parking layout (total number of units to remain to 26).

Note for clarification: This application is for an alteration to planning permission 12/00873/FUL to increase the number of bedrooms in the roof space apartment from one to two.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Bracknell Town Council.
• Two objections expressing concerns around the dormer windows of the proposed development being unsightly and concerns around overlooking. In addition concern was raised that the proposed development would lead to overdevelopment.

It was RESOLVED that the application be APPROVED subject to the following conditions:-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.  

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority on 20 June 2013 and 21 August 2013:            

          drawing no. 171012-2A1 

          drawing no. 17102 BC1A

          Design and Access Statement   

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.     At no time shall the accommodation provided in unit 4 (formerly units 4 and 5) located on the first floor of Block A, Christine Ingram Gardens, Bracknell as shown on drawing no 171012-2A1 received by the Local Planning Authority on 20 June 2013 be altered so that any such flat shall comprise more than 3 bedrooms.           

          REASON: To ensure that the development is provided with adequate car parking in accordance with the Council's Parking Standards Supplementary Planning Document 2007.

04.     The number of residential units upon the application site shall not exceed twenty six at any given time.     

          REASON: To prevent creation of additional independent units of accommodation without advance planning permission in the interests of proper planning.

05.     Works to construct the dormer windows and form the flat at second floor level in Block A, Christine Ingram Gardens shall not be commenced until the reconfiguration of units 4 and 5 located on the first floor of Block A as shown on drawing no. 171012-2A1 received by the Local Planning Authority on 20 June 2013 into one unit have been completed and approval given in writing by the Local Planning Authority. The merger of units 4 and 5 in Block A into one unit shall thereafter be retained as such.   

          REASON: To prevent creation of additional independent units of accommodation without advance planning permission in the interests of proper planning.

06.     Immediately after completion of works to reconfigure units 4 and 5 located on the first floor of Block A as shown on drawing no. 171012-2A1 received by the Local Planning Authority on  ...  view the full minutes text for item 37.

Creation of 1 no. two bedroom apartments in roof space and merging of existing 2 no. two bedroom apartments to form 1 no. three bedroom apartment, with associated installation of 3 no. dormer windows and alterations to car parking layout (total number of units to remain at 26.)

Note for clarification: This application is for an alteration to planning permission 12/00874/FUL to increase the number of bedrooms in the roof space apartment from one to two.

Creation of 1no. two bedroom apartment in roof space and merging of existing 2no. two bedroom apartments to form 1no. three bedroom apartment, with associated installation of 3no. dormer windows and alterations to car parking layout (total number of units to remain at 26).

Note for clarification: This application is for an alteration to planning permission 12/00874/FUL to increase the number of bedrooms in the roof space apartment from one to two.

The Committee noted:

• The supplementary report of the Head of Development Management tabled at the meeting.
• The comments of Bracknell Town Council.
• Two objections expressing concerns around the dormer windows of the proposed development being unsightly and concerns around overlooking. In addition concern was raised that the proposed development would lead to overdevelopment.

It was RESOLVED that the application be APPROVED subject to the following conditions:-

01.     The development hereby permitted shall be begun before the expiration of three years from the date of this permission.  

          REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.     The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority on 20 June 2013 and 21 August 2013:

          drawing no. 171012C1    

          drawing no. 171012-3a   

          drawing no. 171012 BC1A

03.     At no time shall the accommodation provided in unit 9 (formerly units 9 and 12) located on the ground floor and first floor of Block A, Christine Ingram Gardens, Bracknell as shown on drawing no. 171012-3a received by the Local Planning Authority on 20 June 2013 be altered so that any such flat shall comprise more than 3 bedrooms.  

          REASON: To ensure that the development is provided with adequate car parking in accordance with the Council's Parking Standards Supplementary Planning Document 2007.

04.     The number of residential units upon the application site shall not exceed twenty six at any given time.     

          REASON: To prevent creation of additional independent units of accommodation without advance planning permission in the interests of proper planning.

05.     Works to construct the dormer windows and form the flat at second floor level in Block A, Christine Ingram Gardens shall not be commenced until the reconfiguration of units 9 and 12 located on the ground floor and first floor of Block A as shown on drawing no. 171012-3a received by the Local Planning Authority on 20 June 2013 into one unit have been completed and approval given in writing by the Local Planning Authority. The merger of units 9 and 12 in Block A into one unit shall thereafter be retained as such.            

          REASON: To prevent creation of additional independent units of accommodation without advance planning permission in the interests of proper planning.

06.     Immediately after completion of works to reconfigure units 9 and 12 located on the ground floor and first floor of Block A as shown on drawing no. 171012-3a received by the Local Planning Authority on 20 June 2013 into one unit, one external doorbell and postbox at the  ...  view the full minutes text for item 38.

This miscellaneous item seeks the Planning Committee’s agreement to enter into an Agreement that maintains the landscaped area of the site referred to in the minutes from the January Planning Committee, without requiring the land to be dedicated to the Local Authority or otherwise formally secured for highway purposes.Instead, the wording seeks to retain the landscaped areas with an agreement as to their maintenance in the future.  The areas will not be included within garden areas or curtilages of any houses and other than temporary uses in connection with construction works, no buildings will be permitted on the land.

Erection of 8 no. 3 4 bedroom houses with associated amenity space, parking and landscaping following demolition of existing dwelling.

This miscellaneous item seeks the Planning Committee’s agreement to enter into an Agreement that maintains the landscaped area of the site referred to in the minutes from the January Planning Committee, without requiring the land to be dedicated to the Local Authority or otherwise formally secured for highway purposes. Instead, the wording seeks to retain the landscaped areas with an agreement as to their maintenance in the future.  The areas will not be included within garden areas or curtilages of any houses and other than temporary uses in connection with construction works, no buildings will be permitted on the land.

It was RESOLVED that following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to:-

01        Transport measures, retention and future management of the landscaped area at the back of the site, open space/recreational facilities, built sports facilities, primary educational facilities, local library facilities.

That the Head of Development Management be authorised to APPROVE the application subject to the following condition(s) –

01.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.       The development hereby permitted shall be carried out only in accordance with the following approved plans and other submitted details received by the Local Planning Authority on 24.7.12 and 6.11.12:-

            The development hereby permitted shall be carried out only in accordance with the following approved plans and other submitted details received by the Local Planning Authority on 24.7.12 and 6.11.12:-

PL-102 (S2)E, 200 (S2), 201 (S2)B,  202 (S2)B,203 (S2)B, 204 (S2)B, 205 (S2)C, 206 (S2)A,   207 (S2)A, 208 (S2) A,  209(S2)A, 210 (S2) A,  400 (S2)A, 401 (S2)A, 402 (S2)B, 403 (S2)B, 404 (S2)A, 405 (S2) A, 406 (S2), 407 (S2),  408 (S2) A, 409(S2), TD595_01D.

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.            REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.       No development shall take place until samples of the materials to include bricks, roof tiles, timber panelling, render, block paviours to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details.

            REASON: In the interests of the visual amenities of the area.

            [Relevant Policies: SEP CC6, BFBLP EN20, Core Strategy DPD CS7]

04.       The development hereby permitted shall not be begun until details showing the finished floor levels of the buildings hereby approved in relation to a fixed datum point have been submitted to and approved in writing by the Local Planning Authority and the development shall be carried out in accordance with the  ...  view the full minutes text for item 39.

19 September 2013.

19 September 2013