Agenda and draft minutes

Joint Waste Disposal Board
Friday, 12 October 2018 9.30 am

Venue: The Education Room, Smallmead Waste Management Park, Island Road, Reading RG2 0RP

Contact: Hannah Stevenson  01344 352308

Items
No. Item

11.

Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

12.

Minutes of the Meeting of the Joint Waste Disposal Board pdf icon PDF 129 KB

To approve as a correct record the minutes of the Joint Waste Disposal Board held on 6 July 2018.

Minutes:

 

RESOLVED that the minutes of the meeting of the Joint Waste Disposal Board held

on the 6 July 2018 be approved as a correct record and signed by the Chairman.

 

Arising on the minutes it was noted:

 

Minute 38 –  The Waste Strategy had been signed off and adopted  by all three of the Local Authorities following endorsement from the Board. The re3 Strategic Waste Manager was happy for the Strategy to be published on to the re3 website so that the Council’s would be able to refer easily to the document.

 

Minute 6 – A report on the School Campaign would be brought back to the Board at a future meeting.

13.

Urgent Items of Business

To notify the Board of any items authorised by the Chairman on the grounds of urgency.

Minutes:

There were no urgent items of business.

14.

Progress Report pdf icon PDF 483 KB

To receive a report briefing  the re3 Joint Waste Disposal Board on progress in the delivery of the re3 Joint Waste PFI Contract.

Additional documents:

Minutes:

The Board received a report briefing them on the progress in the delivery of the re3

Joint Waste PFI Contract. The report covered:

 

·         Re3 Partnership

·         Re3 Strategy

·         Wood

·         Paint

·         Re3Grow Composts

·         Plastic

·         HWRC User Satisfaction

·         HWRC Project

·         Commercial Vehicle Permits

·         Resources and Waste Strategy

·         Communications update

 

The Board was advised that:

 

Re3 Partnership and Strategy

 

·         Over the last 15 months the partnership had made good progress, including the implementation of the re3 strategy, kerbside wood recycling from October 2018, the introduction of pots, tubs and trays, the lotta bottle campaign and the introduction of food waste collection in Wokingham from April 2019.

 

·         Objective 3 of the re3 strategy was to progress towards 50% household waste collection. A performance table had been produced for each council which set out the indicators and targets and measured progress.

 

·         The recycling performance targets had been set by the individual Councils and will be reported throughout the period of the strategy.

 

·         Work would be undertaken on material specific data throughout the year and the indicators would help to shape future decision and give an insight on areas that required improvement.

 

·         Bracknell were meeting their kerbside target and Q1 2018/19 was an improvement on same quarter last year. Reading had not met the statutory target but recycling performance was better this year than last year, there had however been a slight reduction in kerbside recycling contamination. Wokingham – had increased the overall recycling rate but there were still some contamination issues to address. 

 

·         The recycling rate is different in summer than winter, often as a result of changes in volume of green waste.

 

·         Board Members stressed the promptness of data as timely information was critical.

 

Wood

 

·         Work was progressing with FCC for options for wood recycling. The details were being finalised with the preferred taker which was subject to trials. This could increase the recycling rate by <3.5%.

 

·         The contractor was looking for 3 year contact.

 

·         The Board was reminded that the Environment Agency was looking at wood standards but this would probably not be for the next 9 months.

 

·         The wood recycling would apply to DIY wood/Timber, not tree cuttings.

 

·         The figures at Appendix 1 didn’t stack up with figures at 5.6 in the report.  It was explained that the difference was a result of the ongoing negotiations on final terms. The correct and final figure would be clarified. 

 

Paint

 

·         Alongside the potential changes to wood there was a need to change the way paint recycling was processed.

 

·         A review was underway to see if it was possible to harden paint at the HMRCs as a number of other Local Authorities already undertake this process and it could help to deliver a significant saving on current cost of processing paint.

 

·         FCC were trialling paint hardening at two centres to ascertain cost and how to undertake the process.

 

·         A report would be brought back to the Board in January to detail both the paint sales and how the paint hardening trial had gone.

 

·         Officers will explore  ...  view the full minutes text for item 14.

15.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 7 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)       Information relating to the financial or business affairs of any particular person.

Minutes:

That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 16 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

16.

Finance Report

To receive a report is to summarising the financial position of the joint waste PFI.

Minutes:

The Board received a report briefing them on the Partnership’s current financial

position.

 

It was requested that an additional Board meeting be held in November/December.

 

RESOLVED that:

 

      i.        Members note the contents of this report.

 

     ii.        Members indicate that they would like officers to prepare a detailed report on the potential to deliver savings via the closure of re3 HWRCs for periods in the week, as described at 6.20 in the re3 Strategic Waste Manager’s report.

 

    iii.        Members indicate their willingness to withdraw support for the continued commissioning, by the Contractor, of Aon as Broker to the re3 PFI Contract.

 

   iv.        Members endorse the recommendation at 7.7 of the re3 Strategic Waste Manager’s report and approve bid A for the processing of food waste within the re3 Shared Waste PFI Contract.

17.

Date of the Next Board Meeting

9:30am on Friday 25 January 2019 at Wokingham Borough Council.

Minutes:

The date of the next Joint Waste Disposal Board was Thursday 24 January at Wokingham Borough Council.

18.

A.O.B

Minutes:

It was requested that there be substitute members of the Joint Waste Board. The Board Manager requested that Officers took this back to their individual councils for discussion on how this should be arranged.