Agenda and minutes

RESOLVED that Councillor Stanton be elected Chairman of the Board for the next municipal year.

RESOLVED that Councillor Mrs Ballin be appointed Vice-Chairman of the Board.

Members are invited to declare any personal or prejudicial interests and to state the nature of such interest on any items on the agenda.

There were no declarations of interest.

To receive the minutes of the meeting of the Joint Waste Disposal Board held on 20 June 2007.

The minutes of the meeting of the Joint Waste Disposal Board held on 20 June 2007 were accepted by the Board, and signed by the Chairman.

Planners Farm

The Board was advised that the Environment Agency was satisfied with the situation at Planners Farm with regard to the odour problem caused by wet green waste, which had been increased by the bad weather conditions during the summer.  The Environment Agency had completed a full audit of the site and this would be reported to the Board at the next meeting.

(Project Director)

The Board considered a report which provided an update on project activities since the last meeting on 20 June 2007.  The Project Director briefed the Board on the following issues:

i)          WRG was reviewing its bring bank schedules but there were some outstanding issues that the Project Director would be looking to resolve at the end of the month.

ii)         The joint Municipal Waste Management Strategy, aimed at enhancing service delivery, was in draft form and had been placed on the three Council and re3 websites for public consultation. 

iii)         The Board was advised that Longshot Lane would be closed from April 2008 for redevelopment and discussion by Members included issues around alternatives during the temporary closure, communication to the public and usage surveys to identify the areas waste need.  Proposals for the operation and redevelopment of Longshot Lane had been put forward by WRG and these would be presented to the Board at the next meeting. 

RESOLVED that

i)          the progress made since the last meeting on 20 June 2007 be noted;

ii)         the final version of the joint Municipal Waste Management Strategy would be received at the December meeting;

iii)         a report and presentation on the subject of the redevelopment of Longshot Lane from re3 Ltd would be received at the next Board Meeting; and

iv)        the contribution made to the re3 project by Jon Freer be noted.

(Project Director)

The Project Director updated the Board on progress of the project since the last meeting of the Board on 20 June 2007.

The Smallmead development had progressed well and it was currently projected to be four weeks ahead of schedule.  It was anticipated that the development would be complete at the start of 2008 and the team were looking to organise an opening event.

Good progress was also being made at the Energy from Waste Plant at Lakeside, although there was around a one month slippage on the programme which would be monitored.

The Board requested that it should receive an outline of the project timetable on each of the three key projects, Lakeside, Longshot Lane and Smallmead, alongside the main agenda at each meeting until the key facilities were complete.

RESOLVED that

i)          the progress made in the areas of the EPC Contract and Planning since the last meeting on 20 June 2007 be noted; and

ii)         it be noted that there may be some delay in the commissioning of the Energy from Waste facility at Lakeside.

To consider the following motion:

That pursuant to Section 100A of the Local Government Act 1972, as amended, members of the public and press be excluded from the meeting for the consideration of the following item which involves the likely disclosure of exempt information under the following category of Schedule 12A of that Act:

(1)       Information relating to any individual                                   (Item 10).

That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the press and public be excluded from the meeting for the consideration of item 10 which involved the likely disclosure of exempt information under the following category if Schedule 12A of the Local Government Act 1972:

(1)        Information relating to any individual.

(Report to follow)

The Board considered a report informing them of the process for the appointment of a new Project Director, as Jon Freer would be leaving Bracknell Forest Borough Council at the end of September.

On behalf of the Board the Chairman thanked Jon Freer for his time and commitment in his role as Project Director and wished him well for the future.

RESOLVED that the report be noted.