Agenda and draft minutes

Overview and Scrutiny Commission
Tuesday, 5 November 2019 7.30 pm, NEW

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Kirsty Hunt  01344 353108

Items
Note No. Item

Welcome to Parent Governor Representatives

The Chairman welcomed Mark Glanville and Tracey Wright, the new Parent Governor Representatives, to the Commission meeting.

None

19.

Minutes pdf icon PDF 249 KB

To approve as a correct record the minutes of the meeting of the Overview and Scrutiny Commission held on 19 September 2019.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Commission held on 19 September 2019 be approved as a correct record, and signed by the Chairman.

None

20.

Declarations of Interest and Party Whip

Members are asked to declare any disclosable pecuniary or affected interests and the nature of that interest, including the existence and nature of the party whip, in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

None were declared.

 

There were no indications that members would be participating while under the party whip.

None

21.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

There were no items of urgent business.

22.

Overview and Scrutiny Arrangements 2019 - 2023 pdf icon PDF 285 KB

To formally agree to the implementation of revised arrangements for the discharge of the overview & scrutiny function.

Additional documents:

Minutes:

The Statutory Scrutiny Officer introduced the report regarding the formal agreement of the implementation of revised arrangements for the discharge of the overview & scrutiny function. The Overview & Scrutiny Commission discussed the proposed changes and arising from the discussion:

·        Executive Members would be asked to attend meetings only when relevant.

·        It was clarified that Executive Members would be held to account in public, including the Leader, through the work of the Overview & Scrutiny Commission. They would be invited to attend meetings considering the Corporate Performance Overview Report to respond to questions on their portfolios. In addition it may be relevant for Panels to seek information from Executive Members as part of their work programme.

·        All non-Executive members would be invited to participate in review activity

·        Tracey Wright and Mark Glanville should be included in the core membership of the Education, Skills & Growth Overview & Scrutiny Panel

 

It was RESOLVED that:

 

i)                 the following Overview & Scrutiny Panels were disestablished:

·        Adult Social Care, Health & Housing

·        Children, Young People & Learning

·        Environment, Culture & Communities

 

ii)                the scrutiny arrangements be agreed as set out in paragraph 6 of the agenda report including the establishment and core membership of the following Overview & Scrutiny Panels:

·        Wellbeing & Finance

·        Education, Skills & Growth

·        Environment & Communities

 

iii)              the appointment of Tracey Wright and Mark Glanville as the two Parent Governor Representatives on the Commission is recommended to Council on 27 November

 

iv)              that Tracey Wright and Mark Glanville be included in the core membership of the Education, Skills & Growth Overview & Scrutiny Panel

 

v)               a report be submitted to Council reporting the changes to the overview & scrutiny function as required by the Constitution and to recommend to Council changes to the Constitution as set out in Appendices E, F and G of the agenda report, as a result of the changes.

23.

Overview & Scrutiny Work Programme 2019 - 2023 pdf icon PDF 131 KB

To agree a work programme for the next four years.

Additional documents:

Minutes:

The Statutory Scrutiny Officer introduced the report regarding the work programme for the next four years. Arising from the discussion:

  • Overview and Scrutiny Panel Chairman had worked with officers to develop the proposal for consideration
  • the programme would be reviewed twice a year to make sure it was still relevant
  • there would be opportunity to respond to emerging issues
  • reviews should continue to be focussed to ensure timely completion
  • the first Strategic Health issue would be led by Councillor Tullet
  • the Commission was undertaking budget scrutiny earlier than in previous years

 

It was RESOLVED that:

 

i)                 the Commission agreed the work programme for the next four years as set out in Appendix C of the agenda report;

 

ii)                the Commission agreed its own work programme as set out in Appendix D of the agenda report noting that there will be regular items for consideration which were not included in the work programme; and

 

iii)              the dates for Commission meetings be agreed as set out in paragraph 5.11 of the agenda report.