Venue: Council Chamber, Fourth Floor, Easthampstead House, Bracknell. View directions
Contact: Hannah Stevenson 01344 352308
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Minutes and Matters Arising PDF 245 KB To approve as a correct record the minutes of the meeting of the Overview and Scrutiny Commission held on 11 May 2017 and the minutes of the Annual Overview and Scrutiny Commission held on 24 May 2017. Additional documents: Minutes: RESOLVED that the minutes of the Overview and Scrutiny Commission held on the 11 May 2017 and the minutes of the Annual Overview and Scrutiny Commission held on the 24 May 2017 be approved as a correct record, and signed by the Chairman. |
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Declarations of Interest and Party Whip
Members are asked to declare any disclosable pecuniary or affected interests including the existence and nature of the Party Whip, in respect of any matter to be considered at this meeting.
Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.
Any Member with an affected Interest in a matter must disclose the interest to the meeting and must not participate in discussion of the matter or vote on the matter unless granted a dispensation by the Monitoring officer or by the Governance and Audit Committee. There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting. Minutes: Councillor Mrs Birch declared a personal interest as the spouse of the Executive Member for Adult Services, Health and Housing.
Councillor Mrs McCracken declared a personal interest as the spouse of the Executive Member for Culture, Corporate Services and Public Protection. |
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Urgent Items of Business Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent. Minutes: There were no urgent items of business. |
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Public Participation To receive submissions from members of the public which have been submitted in advance in accordance with the Council’s Public Participation Scheme for Overview and Scrutiny. Minutes: There were no submissions from the public in accordance with the Council’s Public Participation Scheme for Overview and Scrutiny. |
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Community Safety Meeting as the Crime and Disorder Committee, to receive a presentation on, and to consider: the performance of the Community Safety Partnership in 2016-17; and the priorities in the Community Safety Plan for 2017-18. Minutes: The Chairman welcomed representatives of the Community Safety Partnership and Thames Valley Police (TVP) to the meeting of the Commission, in its capacity as the Crime and Disorder Committee.
Timothy Wheadon, Chairman of the Community Safety Partnership (CSP) said that the partnership had sustained success over a number of years, but that there was no room for complacency. Close partnership working with TVP and engagement with other parties in the Borough were key. Over the past year there had been some increase in crimes reported, but this was a small increase compared to other areas. There were also some internal staff changes, with the Chief Officer: Housing taking over the role previously held by the Assistant Chief Executive and Alison O’Meara filling the Community Safety Manager role.
Ian Boswell, Community Safety Consultant, gave a presentation to the Commission on the Bracknell Forest Community Safety Partnership’s performance during 2016/17, and plans for 2017/18.
Nikki Ross, Assistant Chief Constable and Superintendent Shaun Virtue, the newly appointed Local Police Area Commander of Thames Valley Police were present at the meeting for this item.
The CSP was a statutory partnership which met four times a year, which was required to conduct an annual assessment of crime, anti social behaviour and substance misuse within the borough. Its work supported the Council’s Strategic Theme of ‘Strong, safe, supportive and self-reliant communities’.
The Partnership were required to publish a three year plan, which was updated annually, of how it intended to make the community safer. The plan had been refreshed for 2017 – 2019 to fit with the current council plan. There were four main priorities that the plan would focus on over this period.
The CSP received £152,740 grant funding from the Police and Crime Commissioner in 2016/17. The Community Safety Team was comprised of 4 Full Time Equivalent posts which included the Community Safety Manager. The Community Safety Team currently sat within the Chief Executive’s Office, but would be moving to Adult Social Care, Health and Housing.
There were two themes and eight CSP priorities for 2016/17.
The key headlines arising from the presentation were:
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Communications and Marketing To receive a presentation in respect of the work of the Communications and Marketing function, its current priorities and future plans, with specific reference to the new way of working following the IESE review in 2016.
Minutes: Having resumed its Overview and Scrutiny role, the Commission received a presentation updating them on the work of the Communications and Marketing function.
The key headlines from the presentation were:
In response to Members’ questions, the following points were made:
The Chairman thanked the Assistant Chief Executive for his presentation.
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Quarterly Service Reports (QSRs) PDF 583 KB To consider the latest trends, priorities and pressures in terms of departmental performance as reported in the QSRs for the fourth quarter of 2016/17 (January to March 2017) relating to:
· The Chief Executive’s Office · The Corporate Services Department
Additional documents: Minutes: The Commission noted the Quarterly Service Reports for the forth quarter of 2016/17 (January to March 2017) relating to the Chief Executive’s Office and Corporate Services Department.
As a result of Members’ comments and questions, the following points were made:
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Executive Forward Plan PDF 106 KB Scheduled Executive Key and Non-Key Decisions of a corporate nature are attached for consideration. Additional documents: Minutes: The Commission noted the forthcoming items on the Executive forward plan of a corporate nature.
Arsing from discussions it was noted that:
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Updates from Panel Chairmen PDF 341 KB To note the progress against the Overview and Scrutiny work programme, and the reports from Overview and Scrutiny Panel Chairmen on each Panel’s progress against the work programme. Minutes: The Commission noted progress against the Overview and Scrutiny work programme for 2017-18.
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Date of the next meeting Minutes: The date of the next Overview and Scrutiny Commission was 21 September 2017.
The Chair commented that this was the last meeting for Victor Nicholls, Assistant Chief Executive. On behalf of the Commission he thanked Victor for his attendance, work undertaken on behalf of the Commission and Council, in particular the regeneration of the Town Centre and wished him all the best for the future.
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