Venue: Council Chamber, Fourth Floor, Easthampstead House, Bracknell. View directions
Contact: Ron Schrieber 01344 352060
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Minutes and Matters Arising PDF 68 KB To approve as a correct record the minutes of the meeting of the Overview and Scrutiny Commission held on 12 July 2012 Additional documents: Minutes: The minutes of the meeting of the Overview and Scrutiny Commission held on 12 July 2012 were approved as a correct record and signed by the Chairman.
Matters Arising
Further to Minute 13 of the previous meeting, a plan of the Twin Bridges Roundabout improvements had been circulated with the agenda. Members requested that further details be circulated in order to clarify the nature of the improvements. |
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Declarations of Interest and Party Whip Members are requested to declare any Personal Interests including the existence and nature of the Party Whip. Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer In attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days Minutes: Councillor Mrs Birch declared a personal interest as the spouse of the Executive Member for Adult Social Care Health and Housing. |
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Public Participation To receive submissions from members of the public which have been submitted in advance in accordance with the Council’s Public Participation Scheme for Overview and Scrutiny. Minutes: There were no items submitted under the Public Participation Scheme. |
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2013/14 Budget Overview PDF 17 KB To discuss with the Borough Treasurer the main issues likely to influence the design of the 2013/14 Council budget. Additional documents: Minutes: The Borough Treasurer provided a briefing on the proposed budget strategy and timetable for 2013/14.
He reported that the fundamental difference between the 2013/14 budget compared with recent years was the uncertainty around future Government support. Many of the details associated with the relocalisation of business rates were still awaited and it was likely that many existing grants would be absorbed within the new funding arrangements. Accordingly, the precise level of resources available to fund the 2013/14 budget would not be known until the Provisional Local Government Financial Settlement was published in December.
For this reason the Commitment Budget contained a number of options ranging from a 2% (best case) reduction to a 7% (worst case) reduction in Formula Grant. Further efficiency savings would not be sufficient to bridge the anticipated funding gap so the Council would also need to consider:
a) taking a firm line to limit future year’s pressures; b) utilising available balances; c) increasing the Council Tax, with each 1% generating £490,000 additional income; d) identifying savings to front line services which might result in service reductions or closures. It was likely that a combination of all four approaches would be required. Officers anticipated that the Executive would agree the 2013/14 budget proposals in December, following which there would be a public consultation.
Arising from Members’ questions and comments, the following points were noted:
The Commission acknowledged the difficulties applying to the formulation of the budget, thanked the Borough Treasurer for the information provided and requested that he notify Members of any subsequent changes which would significantly affect budget variables. |
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Local Council Tax Support Scheme PDF 30 KB To give views on the Local Council Tax Support Scheme as part of the open consultation process. Additional documents: Minutes: The Chief Officer: Housing gave a presentation on the requirement to replace the national Council Tax Benefit Scheme with a local Council Tax Support Scheme by 31January 2013.
He reported that the Executive Member for Adult Social Care, Health and Housing had agreed a number of proposals for consultation so as to inform the construction of the Council’s new scheme, for approval by full Council. This consultation had begun on 30 July and would continue until 26 October.
Members discussed the consultation material and were provided with clarification on a number of matters. Arising from Members’ questions and comments, the following points were noted:
The Executive Member for Adult Social Care, Health and Housing thanked the Members of the Adult Social Care, Health and Housing Overview and Scrutiny Panel for their recommendations and stated that all responses would be considered. He reported that the new scheme would be fair and would be communicated widely.
Among views expressed by Members were that the backdating of claims should continue and that the capital limit of £6,000 should be reduced.
The Commission thanked the Chief Officer: Housing for his presentation. |
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Council Tax Discounts and Exemptions PDF 32 KB To receive a report on the proposed technical changes to Council Tax Discounts and Exemptions. Minutes: The Director of Corporate Services and the Revenue Services Manager reported on the Government’s proposals to give billing authorities greater discretion over the reliefs from council tax available in respect of second homes and some empty properties along with other potential reforms of the council tax system. These changes would be introduced from 1 April 2013.
There were a wide range of options to be considered which were outlined in the report.
Arising from Members’ questions and comments, the following points were noted:
The Executive Member for Culture, Corporate Services and Public Protection stated that he would welcome suggestions that the Commission wished to make regarding the various options.
Although individual Members made a variety of suggestions, there was general agreement that maximising income in respect of second homes and empty properties was preferable to cutting services in order to bridge the anticipated funding gap.
The Borough Treasurer explained that pooling of Business Rates with other Berkshire Authorities was being explored and, if it was advantageous, the Executive would be asked to approve it.
The Commission thanked the Officers for their report. |
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Quarterly Service Reports (QSR) 2012/13 PDF 140 KB To consider the latest trends, priorities and pressures in terms of departmental performance as reported in the QSRs for the first quarter of 2012/13 (April to June) relating to:
· The Chief Executive’s Office · The Corporate Services Department
Please bring the previously circulated Quarterly ServiceReports to the meeting. Copies are available on request and attached to this agenda if viewed online.
The Chairman has asked that any detailed questions arising from the Quarterly Service Reports should be referred to either the Assistant Chief Executive or Director of Corporate Services in advance and only raised in the meeting if you consider the issue requires wider discussion. Additional documents: Minutes: The Commission noted the Quarterly Service Reports for Corporate Services and the Chief Executive’s Office for the first quarter, April to June, 2012/13. |
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Corporate Performance Overview Report (CPOR) PDF 251 KB To consider the Chief Executive’s Corporate Performance Overview Report for quarter one (April to June) of the 2012/13 financial year.
The Chairman has asked that any detailed questions arising from the report should be referred to the Assistant Chief Executive in advance and only raised in the meeting if you consider the issue requires wider discussion. Minutes: The Commission received the Chief Executive’s Corporate Performance Overview Report for the first quarter, April to June, 2012/13.
Arising from Members’ questions and comments, the following points were noted:
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Work Programme Update PDF 49 KB To note the progress against the Overview and Scrutiny work programme for 2012-13. Minutes: The Commission received a report setting out a summary of progress made against the work programme for 2012/13
The following Members volunteered to participate in the Working Group on Delegated Authorities:
Cllrs Robert Angell, Mrs Birch, Finnie, Gbadebo (subject to availability), Heydon and Leake.
It was agreed to combine this item with Updates from Panel Chairmen for future meetings. |
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Updates from Panel Chairmen To receive verbal updates from the Overview and Scrutiny Panel Chairmen on each panel’s progress against the work programme, drawing attention to any new major issues or changes needed to the programme:
Minutes: Children, Young People and Learning The Working Group on School Governance had held its first meeting today.
Health The Chairman thanked members who had attended meetings of the Health and Wellbeing Panel |
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Executive Forward Plan PDF 17 KB Forthcoming items on the Executive Forward Plan of a corporate nature are attached for consideration. Additional documents: Minutes: The Commission considered items on the Executive Forward Plan relating to corporate issues and the following points were noted:
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Date of Next Meeting The next planned meeting of the Overview and Scrutiny Commission will be on 22 November 2012. Minutes: It was noted that the next meeting of the Overview and Scrutiny Commission would be held on 22 November 2012. |