Agenda and minutes

To approve as a correct record the minutes of the meeting of the Overview and Scrutiny Commission held on 26 May 2021.

RESOLVED that the minutes of the meeting of the Commission held on 26 May 2021 be approved as a correct record, and signed by the Chair.

The Chair informed Commission members he had written to Councillor Dale Birch, Executive Member: Adult Services, Health and Housing, as agreed at the previous meeting. A response had been circulated to the Commission in advance of the meeting and the Executive Member had been asked to attend the meeting to provide an update.

Councillor Dale Birch, Executive Member: Adult Services, Health and Housing informed the Commission that Brants Bridge Urgent Care Centre would reopen to the public in July. The date was yet to be confirmed, depending on availability of staff. The service would be open for walk-ins but there would be an emphasis on booked appointments. Members of the public were being asked to phone ahead. Communication about this service to the public would take place next week.

Additional questions were raised about what the service would look like in the future and the Statutory Scrutiny Officer confirmed that the Director of East Berkshire Clinical Commissioning Group; the Executive Director: People and the Executive Member: Adult Services, Health and Housing, in his role as Chair of the Health and Wellbeing Board, had been asked to attend the August Commission meeting to brief the Commission on the current health provision.

Members are asked to declare any disclosable pecuniary or affected interests and the nature of that interest, including the existence and nature of the party whip, in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Councillor Mrs Birch declared a personal interest in item 11, Minutes of the previous meeting, as the spouse of the Executive Member for Adult Services, Health and Housing.

There were no indications that members would be participating while under the party whip.

There were no items of urgent business.

No submissions had been made by members of the public under the Council’s Public Participation Scheme for Overview and Scrutiny.

To consider the draft Blue Badges review report prepared by the Wellbeing and Finance Overview and Scrutiny Panel for submission to the Executive on 21 September 2021.

The Statutory Scrutiny Officer confirmed that the Panel had followed a good process to conduct this review.

The Chair of the Wellbeing and Finance Overview and Scrutiny Panel introduced the Blue Badges review report and outlined the reasons for the review, which included an Ombudsman investigation; residents’ complaints about the blue badge application process and a press report which found Bracknell Forest Council was in the lowest 10% of local authorities (of those that responded) for blue badge applications submissions.

During the review Panel members found:

·        Bracknell Forest was the third highest for non-visible disability applications. It was concluded this did not mean there was a greater need than in other local authorities, but it appeared expectations had been increased.

·        Panel members found several areas of good practice.

·        An internal, wide-reaching review was currently being undertaken by the team in charge of blue badge applications and the findings from this review would feed into that process.

·        Refusal decisions letters could be clearer.

·        Resident’s expectations could be better managed.

·        Understanding complex conditions was key as disabilities changed over time.

Members scrutinised the review report. Arising from the discussion the following points were made:

·        Non-visual disability was a term defined in statutory legislation.

·        Residents had the right of appeal and a review of the process had been undertaken.

·        Most local authorities used the same application form as Bracknell Forest Council, but some local authorities had devised their own form to capture local factors too. 

·        Panel members received representations during the review about the need for improved communications and concluded local guidance about applying for a blue badge would be helpful as national guidance was open to interpretation. It was also noted the local MP had written to the Minister for Disabled People, Health and Work asking for a review of the guidance.

·        More than 90 local authorities responded to a press enquiry about blue badge applications. This information was used to grade Bracknell Forest Council in the bottom 10% of Councils for approving blue badge applications. The statistic was based on the variation of applications between non-visual disabilities and visual disabilities so, while it appeared the distinction was not happening in Bracknell Forest the report did not compare on demographics or other differences.

·        This review had helped to dispel potential reputational damage.

·        Members acknowledged the review provided a greater depth of information than before but queried if people with disabilities and carers still required a lot of support to complete applications and what support was available locally.  It was noted members had been mindful of that issue during the review and had received contrasting evidence from witnesses, as some found the application process easy, while others did not. The review concluded help was needed at different levels within the application process and that the use of technology; trained customer care staff, a process for learning from mistakes and an empathetic approach would all contribute to a smoother process.

·        Panel members were conscious of fraudulent claims and the team were looking at how  ...  view the full minutes text for item 15.

Overview and Scrutiny Panel Chairs to provide a verbal progress updates on the work programme.

The Commission to consider any proposed changes to the Overview and Scrutiny work programme such as scope, scheduling or duration and its potential impact on the delivery of the overall programme.

Each Panel Chair provided a verbal update on work programme progress.

Wellbeing and Finance

Work had begun with stakeholders to agree what would be in scope for a review of mental health services as it was recognised this was a vast topic. There was a suggestion the review could focus on how easily customers navigate referral pathways; success rate and self-help as customers move up the chain of support across all providers including statutory, third sector, primary and secondary health settings. It was queried whether Panel members had considered a separate review into the effect of lockdown on residents and the Chair of the Wellbeing and Finance Panel explained the focus on mental health was due to several factors, including looking at the rise in need for mental health support for residents since the pandemic began. It was agreed the final scope would be brought to a future Commission meeting.

Education, Skills and Growth

On 14 June 2021 Panel members held a meeting with lead officers, the Executive Member: Children, Young People and Learning and Care Leavers to review the implementation of recommendations which came out of the Care Leavers scrutiny review. Panel members were pleased to note five of the six recommendations had been implemented in full and significant progress had been made against the final recommendation, which had already led to a positive impact on outcomes for Care Leavers in the borough. As this was the first time any Panel had formally held key personnel to account on the implementation of recommendations arising from a scrutiny review the final report template was currently being devised. The final review of recommendations report would be available at the next meeting.

Several meetings had already taken place as part of the Panel’s current review into Community Infrastructure Levy and a survey to Parish/Town Councils had been circulated.  The next meeting would take place on 13 July with parish council representatives attending.  Commission members asked if there could be an issue with Parish/Town Councils receiving funding which the borough could allocate to different projects and were informed the review was looking at joint working between the two organisations and if Parish/Town Councils were working together to deliver projects and make best use of resources.

County Lines and Special Educational Needs and Disabilities were topics the Panel were considering as future reviews. The Chair of the Education, Skills and Growth Overview and Scrutiny Panel had attended a County Lines workshop on 6 June and a SEND workshop on 29 June and been able to identify good practice and expert witnesses in preparation for the reviews.  Members queried if Panel members had considered looking at how schools had coped with remote learning since the pandemic began. It was noted this was not on the review programme but was an issue that had arisen at the School Improvement Accountability Board, of which the Panel Chair was a member, and could be considered for the future.

Environment and Communities

The Food Waste in Flats and Houses  ...  view the full minutes text for item 16.