Venue: Council Chamber, Fourth Floor, Easthampstead House, Bracknell. View directions
Contact: Hannah Stevenson 01344 352308
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Apologies for Absence/Substitute Members To receive apologies for absence and to note the attendance of any substitute members. Minutes: Apologies were received from Councillors Brossard, Phillips and Mr Robin Briscoe.
Councillor Peacey was acting as a substitute for Councillor Brossard.
Councillor Mrs Mattick was acting as a substitute for Councillor Phillips.
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None |
Minutes and Matters Arising PDF 158 KB To approve as a correct record the minutes of the meeting of the Overview and Scrutiny Commission held on 26 January 2017. Minutes: RESOLVED that the minutes of the Overview and Scrutiny Commission held on the 26 January 2017 be approved as a correct record and signed by the Chairman.
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None |
Declarations of Interest and Party Whip
Members are asked to declare any disclosable pecuniary or affected interests including the existence and nature of the Party Whip, in respect of any matter to be considered at this meeting.
Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.
Any Member with an affected Interest in a matter must disclose the interest to the meeting and must not participate in discussion of the matter or vote on the matter unless granted a dispensation by the Monitoring officer or by the Governance and Audit Committee. There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting. Minutes: Councillor Mrs Birch declared a personal interest as the spouse of the Executive Member for Adult Services, Health and Housing.
Councillor Mrs McCracken declared a personal interest as the spouse of the Executive Member for Culture, Corporate Services and Public Protection.
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None |
Urgent Items of Business Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent. Minutes: There were no urgent items of business.
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Public Participation To receive submissions from members of the public which have been submitted in advance in accordance with the Council’s Public Participation Scheme for Overview and Scrutiny. Minutes: There were no submissions from the public in accordance with the Council’s Public Participation Scheme for Overview and Scrutiny. |
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To consider the results of the 2017 Residents’ Survey.
Additional documents: Minutes: The Commission received a report and presentation briefing them on the Residents’ Survey results 2017 and communication plan.
The Resident’s Survey was undertaken by QA Research in January and February 2017; the report updated members on the outcomes, trends and areas of interest. The 2017 results were fairly static, which was typical of tracking surveys as it was unusual to see significant changes year on year. The biggest change since the 2014 Residents Survey was the change from a postal survey to telephone survey. 1801 surveys were completed with 1,501 via telephone and 294 face-to-face. QA Research had analysed the responses and were able to generate the findings of different demographic and wards. The results had been analysed at ward level and would be sent to members to use. Of the findings within the survey:
The findings of the survey would be taken to all Departmental Management Teams and would feed into service plans and the transformation programme. The findings would also be shared with the Parish and Town Councils’ Liaison Group on the 19 July. In response to the Members’ questions, the following points were made:
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Transformation Programme To receive a presentation providing a progress update in respect of the Transformation Programme. Minutes: The Commission received a presentation updating them on the progress of the Transformation Programme. The first year of the Transformation Programme had been completed and the Programme was now two months into year two. The key headlines from the presentation were:
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Quarterly Service Reports (QSRs) 2016/17 PDF 663 KB To consider the latest trends, priorities and pressures in terms of departmental performance as reported in the QSRs for the third quarter of 2016/17 (October to December 2016) relating to:
· The Chief Executive’s Office · The Corporate Services Department
Additional documents: Minutes: The Commission noted the Quarterly Service Reports for the third quarter of 2016/17 (October to December 2016) relating to the Chief Executive’s Office and the Corporate Services Department.
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Executive Forward Plan PDF 106 KB Scheduled Executive Key and Non-Key Decisions of a corporate nature are attached for consideration. Additional documents:
Minutes: The Commission noted the forthcoming items on the Executive forward plan of a corporate nature,
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Submission to the House of Commons’ Communities and Local Government Select Committee PDF 261 KB To note the Council’s submission to the House of Commons’ Communities and Local Government Select Committee concerning the Committee’s inquiry into Overview and Scrutiny in local government. Additional documents:
Minutes: The Commission noted the Council’s submission to the House of Commons’ Communities and Local Government Select Committee regarding the Committee’s inquiry into Overview and Scrutiny in local government. |
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Work Programme and Panel Activity Update PDF 338 KB To note the progress against the Overview and Scrutiny work programme for 2016-17, and the reports from Overview and Scrutiny Panel Chairmen on each Panel’s progress against the work programme. Minutes: The Commission noted progress against the Overview and Scrutiny work programme for 2016-17. |
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Date of the next meeting Minutes: The date of the next Overview and Scrutiny Commission was 6 July 2017. |