Agenda and minutes

Annual Council, Council
Wednesday, 22 May 2019 7.30 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Kirsty Hunt  01344 353108

Items
No. Item

1.

Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

2.

Election of the Mayor of the Borough of Bracknell Forest for the 2019/20 Municipal Year

Minutes:

It was proposed by Councillor Bettison OBE, and seconded by Councillor D Birch, that Councillor Mrs McKenzie be elected Mayor of the Borough of Bracknell Forest for the Municipal Year 2019 – 2020.

 

There being no further nominations it was

 

RESOLVED that Councillor Mrs McKenzie be elected Mayor of the Borough of Bracknell Forest for the 2019 - 2020 Municipal Year.

 

Councillor Mrs McKenzie was invested with the Mayoral Chain of Office and then made and signed the Declaration of Acceptance of Office of Mayor and thanked Members of the Council for her election.

 

THE MAYOR, COUNCILLOR MRS McKENZIE, IN THE CHAIR

 

In her acceptance speech Councillor Mrs McKenzie thanked colleagues past and present for supporting her appointment. She announced that her husband Roy McKenzie would be her consort for the year and they were looking forward to representing and serving the Borough of Bracknell Forest. She also thanked Councillor Finch for sharing engagements with her and for this opportunity to build upon her knowledge and experience of the borough.

3.

Vote of Thanks to the Retiring Mayor

Minutes:

Councillor Bettison OBE delivered a vote of thanks to the retiring Mayor, Alvin Finch.

4.

Response by the Immediate Past Mayor

Minutes:

The retiring Mayor, Councillor Finch, in his response thanked Members of the Council for their support during the last year. He reflected that he was pleased that his late wife, Diane, had been well enough to attend Mayor-making last year to receive her chains as his consort and share in a number of events alongside him. He thanked his sister, Councillor Green, for stepping in to provide him with support during the year. He highlighted working with his charity and key events during his year such as the Queen’s visit to the Lexicon as well as meeting people from across the borough.

 

Councillor Finch was presented with the badge of Immediate Past Mayor by the Chief Executive together with a gift on behalf of the Council.

5.

Appointment of the Deputy Mayor of the Borough of Bracknell Forest for the 2019/20 Municipal Year

Minutes:

It was proposed by the Mayor and seconded by Councillor Bettison OBE that Councillor Ms Merry be appointed Deputy Mayor of the Borough of Bracknell Forest for the Municipal Year 2019 – 2020.

 

There being no further nominations, it was

 

RESOLVED that Councillor Ms Merry be appointed Deputy Mayor of the Borough of Bracknell Forest for the Municipal Year 2019 - 2020.

 

Councillor Ms Merry was invested with the Deputy Mayoral Chain of Office and then made and signed the Declaration of Acceptance of Office of Deputy Mayor.

 

The Deputy Mayor thanked the Council for her appointment and said she was looking forward to supporting the Mayor to represent the Council across the borough.

 

ADJOURNMENT

 

The Council meeting was adjourned briefly.

 

6.

Mayor's Announcements

Minutes:

Mayor’s Charity 2019-20

 

The Mayor announced that her chosen charity would be Sandhurst Day Centre, situated in the Memorial Park grounds of Sandhurst. This is a facility for older residents to enjoy conversation, activities and socialising which attracts residents from all parts of the borough and its surrounds. Further details on the work of the Centre would be presented at a future meeting.

 

Mayor’s Chaplain 2019-20

The Mayor also announced that her Chaplain would be Father Guy.

 

Congratulations

The Mayor asked members present to join her in congratulating Councillor Suki Hayes and Jon Lapham on their forthcoming nuptials on 4 June 2019.

 

Welcome to new Councillors

The Mayor welcomed all newly elected Councillors to the Council Chamber.

 

 

7.

Election of the Leader of the Council for 2019 to 2023

Minutes:

It was proposed by Councillor Birch, and seconded by Councillor Mrs Hayes MBE, that Councillor Bettison OBE be elected Leader of the Council for 2019 to 2023.

 

There being no further nominations it was

 

RESOLVED that Councillor Bettison OBE be elected Leader of the Council for 2019 to 2023.

8.

Appointments by the Leader of the Council pdf icon PDF 214 KB

This report asks the Council to note:

a) the Members appointed by the Leader to serve on the Executive for the 2019/20 Municipal Year;

b) the appointment of Executive Committees, Sub-Committees and Advisory Panels; and

c) the appointments by the Leader to external organisations

Additional documents:

Minutes:

Members of the Executive

The Leader of the Council announced that he had appointed the following Members

to the Executive for the 2019 - 2020 Municipal Year:

 

Councillor Dr Barnard

Executive Member for Children, Young People and Learning

(Vice-Chairman Elect of the Executive)

Councillor Bettison OBE

Executive Member for Council Strategy and Community Cohesion

(Leader of the Council and Chairman Elect of the Executive)

Councillor D Birch

Executive Member for Adult Services, Health and Housing

(Deputy Leader of the Council)

Councillor Brunel-Walker

Executive Member for Economic Development and Regeneration

Councillor Mrs Hayes MBE

Executive Member for the Environment

Councillor Harrison

Executive Member for Culture, Delivery and Public Protection

Councillor Heydon

Executive Member for Transformation and Finance

Councillor Turrell

Executive Member for Planning and Transport

 

Delegation of Executive Functions

The Leader of the Council announced that the responsibility for the discharge of

Executive functions was as set out in Part 2, Section 5 of the Council’s Constitution. The current portfolios of executive responsibilities would be amended to transfer responsibility for Communications and Marketing from the Culture, Delivery and Public Protection portfolio to the Economic Development and Regeneration portfolio.

 

Appointments to Executive Committees, Sub Groups and Advisory Panels

The Leader of the Council announced that he had made appointments to Committees of the Executive and its Advisory Panels (Annex A to these minutes).

 

Appointment of Members to External Organisations

The Leader of the Council announced that he had made appointments to external

organisations, whose functions solely related to the Executive (Annex B to these

minutes).

9.

Establishment of Committees and Associated Matters pdf icon PDF 301 KB

This report asks the Council to agree:

a) the establishment and membership of Committees;

b) appointments to External Organisations;

c) the appointment of Council Champions.

Minutes:

On the proposition of Councillor Bettison OBE, Leader of the Council, seconded by Councillor Birch, it was:

 

RESOLVED that:

 

(i)         the establishment of ordinary committees, their size and allocation of seats, agreeing a local variation to the proportionality rules, as set out in paragraph 6 of the report;

(ii)        the establishment of the Licensing and Safety Committee and the Overview and Scrutiny Commission, their size and allocation of seats as set out in paragraph 6 of the report;

(iii)       the establishment of Appointment Committees as required as set out in paragraph 6 of the report;

(iv)       the membership of each committee, in accordance with political group(s) wishes;

(v)        appointments to external organisations;

(vi)       the appointment of Council Champions, in accordance with Part 1 Section 7 of the Constitution be as set out below:

 

Commuters’ Champion – Cllr Atkinson

Large Business Champion – Cllr Bhandari

Small Business Champion – Cllr Wade

Older People’s Champion – Cllr Ms Gaw

Voluntary Sector Champion – Cllr MJ Gibson

 

Annex A & B pdf icon PDF 344 KB

Additional documents: