Agenda and minutes

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an affected Interest in a matter must disclose the interest to the meeting and must not participate in discussion of the matter or vote on the matter unless granted a dispensation by the Monitoring officer or by the Governance and Audit Committee.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Councillor Dr Barnard expressed an Affected Interest in Agenda item 7 as a Bracknell Town Councillor.

Councillor Brunel – Walker expressed an Affected Interest in Agenda item 7 as a Bracknell Town Councillor.

Councillor Heydon expressed an Affected Interest in Agenda item 7 as a Bracknell Town Councillor.

Councillor McCracken expressed an Affected Interest in Agenda item 7 as a Bracknell Town Councillor.

Councillor Turrell expressed an Affected Interest in Agenda item 7 as a Bracknell Town Councillor.

To consider and approve the minutes of the meeting of the Executive held on 13 November 2018.

RESOLVED that the minutes of the meeting of the Executive on 13 November 2018  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

There were no urgent items of business.

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

To approve the draft Capital Programme for consultation.

RESOLVED that

      i.        a Council funded capital programme of £13.751m for 2019/20 as set out in paragraph 5.17 of the Director: Finance’s report and summarised in Annex A, including the new schemes listed in Annexes B – E, is approved for consultation.

     ii.        the inclusion of £11.436m of expenditure to be externally funded as outlined in paragraph 5.17 of the Director: Finance’s report is approved for consultation.

    iii.        the inclusion of £1.025m of expenditure to be funded from S106 as outlined in paragraph 5.18 of the Director: Finance’s report is approved for consultation.

   iv.        the inclusion of an additional budget of £1m for Invest-to-Save schemes is approved for consultation.

    v.        a supplementary capital approval in 2018/19 of £0.25m  for the relocation of the Education Centre to the Open Learning Centre as set out in para 5.20 of the Director: Finance’s report, funded from the capital receipt generated from the disposal of Easthampstead Park Conference Centre, is approved.

   vi.        the granting of a loan of £68,000 to the South Hill Park Trust on the terms set on in paragraph 5.21 of the Director: Finance’s report, to help fund improvement works that will enable further income generating activities and help the Trust secure its medium-term financial position, is approved.

  vii.        the virements set out in Annex F of the Director: Finance’s report to reflect the changed needs and priorities within the Schools Capital Programme, is approved.

 viii.        the Capital Strategy as outlined in para 5.22 and attached in Annex G of the Director: Finance’s report is approved.

To approve the draft General Fund Revenue Budget for consultation.

RESOLVED that

      i.        the draft budget proposals for 2019/20 as the basis for consultation with the Overview & Scrutiny Commission and other interested parties or individuals is agreed.

     ii.        the Treasury Management Strategy and associated documents at Annex E of the Director: Finance’s report is agreed and that the Governance and Audit Committee review each of the key elements.

    iii.        the 2019/20 Schools Budget be set at the eventual level of the Dedicated School Grant income plus any accumulated DSG balances and additional Council funding within the limit set out in recommendation 2.4.

   iv.        up to £1m of additional funding for schools be made available from the Council over the next 4 years to help mitigate the financial impact of new schools.

    v.        the Executive Member for Children, Young People and Learning be authorised to agree the allocation of the sums available for schools funding as set out in recommendation 2.4 having regard to the decisions and recommendations of the Schools Forum and to agree detailed budgets for services centrally managed by the Council.

   vi.        the virements relating to the 2018/19 budget as set out in Annex F and G of Director: Finance’s report is agreed and recommend that those over £0.100m for approval by Council.

To seek endorsement of the revised Statement of Gambling Principles approved by the Licensing & Safety Committee prior to submission to Council on 16 January 2019.

RECOMMENDED that the Council endorses the revised Statement at Annex A of the Director: Delivery’s report at its meeting on the 16 January 2019.

To agree to publicise and undertake public consultation on the Bracknell Town Neighbourhood Plan, to appoint an Examiner and to agree delegations for forthcoming decisions.

RESOLVED that

      i.        a public consultation on the submission version of the Bracknell Town Neighbourhood Plan pursuant to Regulation 16 is undertaken.

     ii.        an independent Examiner be appointed to undertake the examination of the Bracknell Town Neighbourhood Plan pursuant to paragraph 7 of Schedule 4B of the Act and Regulation 17.

    iii.        the agreement of the regulation 16 consultation response, the Decision Statement and to submit the plan for examination be delegated to the Leader of the Council.

   iv.        the cost of the examination and referendum not funded by grant is included as a one off item in the Commitment Budget for 2019/20.

To inform the Executive of the performance of the Council over the second quarter of the 2018/19 financial year,

RESOLVED that the performance of the Council over the period from July - September 2018 highlighted in the Overview Report in Annex A of the Chief Executive’s report is noted.

RESOLVED that pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

To award a contract for the Integrated Sexual and Reproductive Health Service and the Specialist Outreach Nursing Service, commencing on 1 July 2019, and to extend the Specialist Outreach Nursing Service for Bracknell Forest until 30th June 2019 (for three months) to enable alignment of the two services.

RESOLVED that

      i.        that a contract for the Integrated Sexual and Reproductive Health Service and the Specialist Outreach Nursing Service, commencing on 1July 2019, is awarded to Tenderer B.

     ii.        the Specialist Outreach Nursing Service for Bracknell Forest is extended until 30 June 2019 (for three months) to enable alignment of the two services.