Agenda and draft minutes

Executive - Tuesday, 9 February 2021 5.00 pm

Venue: Online Only - via Zoom

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

128.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

129.

Minutes pdf icon PDF 133 KB

To consider and approve the minutes of the meeting of the Executive held on 26 January 2021.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 26 January 2021 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions and Decision Records pdf icon PDF 83 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

130.

Vehicle Emissions and Air Quality pdf icon PDF 261 KB

The report sets out policy proposals to introduce an enforcement regime with respect to vehicle emissions. The report follows recommendations from the Licensing and Safety Committee on the 24th October 2019 who Resolved that ‘the Committee recommended officers consider the implications of adopting the delegated powers for dealing with idling vehicles, including taxis’

Minutes:

RESOLVED that

 

      i.        the Council should as a matter of Policy enforce the provisions Road

Vehicles (Construction and Use) Regulations 1986 in so far as they relate to

idling of vehicles and where appropriate to do so to issue fixed penalty

notices in accordance with The Road Traffic (Vehicle Emissions) (Fixed

penalty) England Regulations 2002;

 

     ii.        In accordance with the Councils Constitution (Part 2: Section 6, Table 1 c)

that the Executive Director - Delivery authorises relevant officers to enforce

the provisions;

 

    iii.        the Public Protection Manager on behalf of the Council seeks ‘Designation’

status under Part 2 of the Road Traffic (Vehicle Emissions)(Fixed Penalty)

Regulations 2002 from the Secretary of State in order that it may enforce the

‘emissions offences’ set out in Regulation 61 and 61A Road Vehicles

(Construction and Use) Regulations 1986 as amended;

 

   iv.        In accordance with the Councils Constitution (Part 2: Section 6, Table 1 (c)

that the Executive Director - Delivery authorises relevant officers to enforce

the provisions set out in C above should the relevant ‘Designation’ be

granted by the Secretary of State.

131.

School Places Plan and Capacity Strategy pdf icon PDF 152 KB

To approve the School Places Plan and Capacity Strategy 2021-25. These were last approved by the Executive in January 2020 and have now been updated to cover the five-year period from 2021 to 2025.

Additional documents:

Minutes:

RESOLVED that the School Places Plan and School Capacity Strategy 2021-25 be approved.

132.

Revised Local Development Scheme for Bracknell Forest pdf icon PDF 42 KB

To agree a revised Local Development Scheme containing updated timetables for producing Local Plans in Bracknell Forest in view of the statutory requirement to publish an up to date Local Development Scheme on the website so that local communities and interested parties can keep track of progress of Local Plans being prepared in an area.

Additional documents:

Minutes:

RESOLVED that the Local Development Scheme 2021 – 2024 shall come into effect on 17th February 2021.

133.

Capital Programme 2021/22 pdf icon PDF 281 KB

To recommend to Council the annual budget.

Additional documents:

Minutes:

That the Executive recommends to Council:

 

      i.        General Fund capital funding of £12.221m for 2021/22 in respect of those

schemes listed in Annexes A – D of the Chief Executive/Director: Resources’ report.

 

     ii.        That they approve the inclusion of £5.363 of expenditure to be externally funded (including £1.524m of S106 funding) as outlined in paragraph 5.21 of the Chief Executive/Director: Resources’ report.

 

    iii.        That those schemes that attract external grant funding are included within

the Capital Programme at the level of funding received.

 

   iv.        Agrees that capital schemes that require external funding can only proceed once the Council is certain of receiving the grant

 

     v.        The inclusion of an additional budget of £1m for Invest to Save schemes.

134.

Revenue Budget 2021/22 pdf icon PDF 157 KB

To recommend to Council the annual budget.

Additional documents:

Minutes:

            That the Executive, in recommending to Council a budget and Council Tax level for 2021/22:

 

      i.        Confirms the original budget proposals, subject to the revisions in section 8.3 of the Chief Executive/Director: Resources report and those decisions to be taken elsewhere on this agenda on the capital programme;

 

     ii.        Agrees the provision for inflation of £1.200m (section 8.2 of the Chief Executive/Director: Resources report);

 

    iii.        Agrees the additional budget proposals as set out in Annexe A and Annexe D and in sections 6.2 (specific grants), 6.3 (business rates), 7.3 (collection fund), 8.3 (updated pressures) and the proposed one-off investments in paragraph 11.3 a) – f) of the Chief Executive/Director: Resources report;

   iv.        Agrees that the Council should make additional funding available for distribution to schools through the local funding formula at the level set out in section 9.1 of the Chief Executive/Director: Resources report subject to any minor amendments made by the Executive Member for Children, Young People and Learning following the receipt of definitive funding allocations for Early Years and High Needs pupils;

 

     v.        Includes a general contingency totalling £2.250m (section 10.6) and a Covid-19 specific contingency of £3.417m (section 10.7), use of which are to be authorised by the Chief Executive in consultation with the Director: Resources in accordance with the delegations included in the Council’s constitution;

 

   vi.        Subject to the above recommendations, confirms its support for the draft budget proposals;

 

  vii.        Approves the Net Revenue Budget before allowance for additional interest from any use of balances as set out in Annexe G to the Chief Executive/Director: Resources report;

 

 viii.        Agrees the contribution of £0.001m to be made from revenue balances (before additional interest from the use of balances) to support revenue expenditure;

 

   ix.        Recommends a 3.49% increase in the Council Tax for the Council’s services and that the Council Tax requirement, excluding Parish and Town Council precepts, be set as £63.475m;

 

     x.        Recommends that the Council Tax for the Council’s services and that each Valuation Band is set as follows:

 

Band

Tax Level Relative    to Band D

        £

A

6/9

935.46

B

7/9

1091.37

C

8/9

1247.28

D

9/9

1403.19

E

11/9

1715.01

F

13/9

2026.83

G

15/9

2338.65

H

18/9

2806.38

 

   xi.        Recommends that the Council approves the following indicators, limits, strategies and policies included in Annexe E of the Chief Executive/Director: Resources report:

 

·      The Prudential Indicators and Limits for 2021/22 to 2023/24 contained within Annexe E(i);

·      The Minimum Revenue Provision (MRP) Policy contained within Annexe E(ii);

·      The Treasury Management Strategy Statement, and the Treasury Prudential Indicators contained in Annexe E(iii);

·      The Authorised Limit Prudential Indicator in Annexe E(iii);

·      The Investment Strategy 2021/22 to 2023/24 and Treasury Management Limits on Activity contained in Annexe E(iv);

 

  xii.        Approves the virements relating to the 2020/21 budget as set out in Annexe H of the Chief Executive/Director: Resources report and recommends those that are over £0.100m for approval by Council.