Agenda and minutes

To consider and approve the minutes of the meeting of the Executive held on 15 December 2020 .

RESOLVED that the minutes of the meeting of the Executive on 15 December 2020  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Councillors Brunel-Walker and Councillor Heydon both declared an affected interest in agenda item 12 as Members of the Joint Venture Board and would leave the meeting for the duration of the item. 

The Chairman gave notice that he had agreed to the addition of an item of urgent business to the agenda for the meeting.  The report concerned Procurement for Lateral Flow Community Testing.   An urgent decision was required as specified by Government’s Statement of Operating Practice published on 7 January 2021.

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

To seek approval of the CCTV Deployment Policy.

RESOLVED that

      i.        the policy as set out at Appendix A to the Executive Director:Deliverys report be approved.

     ii.        the Executive Director: Delivery be designated as the Senior Responsible Officer for the purpose of oversight of the implementation of this policy.

    iii.        all staff involved in the deployment and management of CCTV surveillance systems attend briefing sessions on the Policy at Appendix A of the Executive Director:Deliverys report.

To seek approval of the Council’s updated RIPA policy.

RESOLVED that

      i.        the updated policy as set out at Appendix A of the Executive Director:Deliverys report be approved.

     ii.        Members are briefed on the content, purpose and application of the

RIPA.

    iii.        the post-holders identified in the Policy be designated as ‘Authorising

Officers’ as set out.

RESOLVED that

      i.        the Digital & ICT Strategy 2021 – 2024 is approved.

     ii.        the outline work programme included in the Strategy is agreed.

    iii.        the governance arrangements proposed in paragraph 3.3 of the Executive Director: Delivery’s report is agreed.

RESOLVED that

      i.        the Customer Experience Strategy 2021 – 2024 is approved.

     ii.        the outline work programme included in the Strategy is agreed.

    iii.        the governance arrangements proposed in paragraph of the Executive Director:Delivery’s report are agreed.

RESOLVED that the Local Government and Social Care Ombudsman’s Annual Review Letter 2020 is noted.

RESOLVED that

      i.        the Climate Change Strategy and action plan is agreed.

     ii.        the formation of an all Member climate change advisory group is agreed.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

NB:      No representations were received in response to the 28 day notice of a private meeting.

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of items 12 & 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

To consider the arrangements for the appropriation of land in Bracknell Town

Centre in connection with the regeneration of a number of sites.

RESOLVED that the land at Coopers Hill, detailed in Annex A of the Director:Resources report,  be appropriated under Section 122(1) of the Local Government Act 1972 when a planning consent is in place;

To procure contractors and supplies to allow the urgent introduction of a Lateral Flow Community Testing Programme to deliver static and mobile testing centres in Bracknell Forest, for an initial period of approximately 10 weeks.

(NB:     This matter is being dealt with under the special urgency procedure as it has neither been possible to give 28 days’ notice of the decision, nor publish the report 5 clear days prior to the meeting.  In addition, the Mayor is being asked to agree that it should not be subject to call-in.)

RESOLVED that

      i.        the proposed spend, detailed in the Chief Executive’s report, is agreed to be funded from Government grant for the initial financing of the Lateral Flow Community Testing Programme and procurement of associated goods and services.

     ii.        a Contract Standing Order waiver is agreed, under Regulation 32 of the Public Contracts Regulation 2015, in order for the project to move to deliver community lateral flow testing and;

    iii.        the decision is urgent and should not be subject to call in.