Agenda and draft minutes

Executive
Tuesday, 23 July 2019 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

Items
No. Item

1.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

2.

Minutes pdf icon PDF 228 KB

To consider and approve the minutes of the meeting of the Executive held on 18 June 2019..

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 18 June 2019 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

3.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 102 KB

The Executive considered the following items. The decisions are recorded in the

decision sheets attached to these minutes and summarised below:

4.

Town Centre Youth Centre pdf icon PDF 402 KB

To approve the creation of a Bracknell town centre youth centre on Braccan

Walk.

Minutes:

RESOLVED that

 

i.      the status of the project to create a town centre youth facility on Braccan Walk

and next steps is noted.

 

ii.     a financial plan to fund the additional revenue costs of running the new

Centre be developed as part of the 2021/22 budget.

 

iii.    a working group be set up to involve young people in the design of the centre at an appropriate stage.

5.

Safeguarding Partnership Arrangements pdf icon PDF 115 KB

For the Executive to agree the Safeguarding Partnership arrangements for Bracknell Forest

Additional documents:

Minutes:

RESOLVED that the new model for combined children and adults

multi-agency safeguarding arrangements for Bracknell Forest is agreed.

6.

Capital Expenditure Outturn 2018/19 pdf icon PDF 238 KB

To note the outturn position for the year and approve earmarked reserves.

Additional documents:

Minutes:

RESOLVED that

 

i.      the outturn capital expenditure is noted.

 

ii.     the carry forward of £24.225m from the 2018/19 capital

programme to 2019/20 is approved.

 

iii.    the financing of capital expenditure as shown in Table 3 of the Director: Finances report is noted.

7.

Revenue Expenditure Outturn 2018/19 pdf icon PDF 350 KB

To note the outturn position for the year and approve earmarked reserves.

Additional documents:

Minutes:

RESOLVED that

 

i.      the outturn expenditure for 2018/19, subject to audit, of £81.127m, which represents an under spend of -£2.528m compared with the approved budget is noted.

 

ii.     the budget carry forwards of £0.101m (paragraph 5.7 and Annexe C of the Director: Finances report), is noted.

 

iii.    Council note the Treasury Management performance in 2018/19

as set out in Annexe B of the Director: Finances report.

 

iv.   the earmarked reserves as set out in Annexe D of the Director: Finances report are approved.

 

v.    the virements relating to the 2018/19 budget between £0.050m and

£0.100m are approved and recommends that those over £0.100m be approved by Council (Annexe E of the Director: Finances report. ).

8.

Council Plan Overview Report pdf icon PDF 111 KB

To inform the Executive of the performance of the council over the fourth quarter of the 2018/19 financial year.

Additional documents:

Minutes:

RESOLVED that the performance of the council over the period from January - March2019 highlighted in the Overview Report in Annex A is noted.

9.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 11 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

 

NB:      No representations have been received in response to the notice under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive

Arrangements) (Access to Information) Regulations 2000, members of the public and

press be excluded from the meeting for the consideration of items 10 & 11

which involves the likely disclosure of exempt information under the

following category of Schedule 12A of the Local Government Act 1972:

 

(3) Information relating to the financial

10.

Car Parking Strategy / Procurement Plan pdf icon PDF 113 KB

The Parking Strategy has been drafted to provide an overview and direction of travel with respect to the long term approach to parking provision across the Borough. The Strategy is crucial and underpins the Procurement and Contract re-tender process for the provision of car park management and enforcement.

Additional documents:

Minutes:

RESOLVED that

 

i.      the Enforcement & Parking Management Strategy 2019 – 2024 is endorsed.

 

ii.     the Parking Procurement plan be approved.

11.

London Road (Strongs Heath) Former Landfill Site

To consider an offer from Homes England for financial support towards the

remediation of the former London Road Landfill Site.

Minutes:

RESOLVED that

 

i.      the Executive Director is authorised to conditionally accept the offer of

Homes England (HE) which is subject to the feasibility and the

procurement of a development partner.

 

ii.     the Executive Director of Delivery investigates the feasibility of delivering

a scheme which complies with the terms of the grant offer from Homes

England and reports back to the Executive in time to procure a development

partner to meet the offer of Homes England.

 

iii.    the Borough Solicitor is authorised to agree a new collaboration

agreement with the Berkshire authorities to enable this project.