Agenda and minutes

Executive
Tuesday, 12 February 2019 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

Items
No. Item

48.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

49.

Minutes pdf icon PDF 398 KB

To consider and approve the minutes of the meeting of the Executive held on 18 December 2018.

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 18 December 2018 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

50.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

There were no urgent item’s of business.

Executive Decisions and Decision Records pdf icon PDF 152 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

51.

Business Case For The Creation of a Country Park at Horseshoe Lake pdf icon PDF 506 KB

To introduce the business case and financial modelling following feasibility work completed for a new country park to be sited at Horseshoe Lake, Mill Lane, Sandhurst.

Additional documents:

Minutes:

RESOLVED that:

      i.        the implementation of enhancements at Horseshoe Lake, Sandhurst to create a country park is agreed.

 

     ii.        the capital funding of £2.6m for Horseshoe Lake Country Park is agreed.

 

52.

Strategic Review of Developing Further Regeneration In Bracknell pdf icon PDF 395 KB

To consider different approaches to securing development of key council owned sites in Bracknell and related land.

Additional documents:

Minutes:

RESOLVED that:

 

      i.        the vision and objectives for future development in and around Bracknell town centre set out under paragraph 5.9 of the Chief Executive / Director: Finance’s report is endorsed.

 

     ii.        the findings of the Place Based Review of Bracknell, undertaken as part of the One Public Estate programme, included as Annex C of  the Chief Executive / Director: Finance’s report is noted.

 

    iii.        the findings of the Strategic Case developed by GVA and Pinsent Masons that considered options available to take forward development of the key council owned sites, summarised in paragraph 5.13 f  the Chief Executive / Director: Finance’s report to, and authorises the Director: Finance to commence a procurement process to seek a Joint Venture partner to help deliver the agreed vision and objectives is supported, noting that the final decision on a preferred partner would be taken by the Executive in late 2019;

 

   iv.        the sites detailed in paragraph 5.21 of   the Chief Executive / Director: Finance’s report are included  in the Council’s offer to potential joint venture partners;

 

    v.        the Chief Executive is authorised to finalise an agreement with Bracknell Regeneration Partnership that will ensure delivery of The Deck and secure significant investment in Princess Square, in accordance with the broad terms set out in paragraph 5.18 of the Chief Executive / Director: Finance’s report.

 

   vi.        subject to recommendation 2.5 of the Chief Executive / Director: Finance’s report, it was proposed that the addition of £4.5m be included within the existing Town Centre Regeneration capital budget in the final 2019/20 budget proposals to Council, with financing as set out in paragraph 6.3 of the  the Chief Executive / Director: Finance’s report.

 

53.

Capital Programme 2019-20 pdf icon PDF 284 KB

To recommend the Capital Programme 2019/20-2022/23 to Council.

Additional documents:

Minutes:

The Executive RECOMMENDS to Council  that:

 

a)    the General Fund capital funding of £33.437m for 2019/20 in respect of those schemes listed in Annexes A – E of the Director: Finance’s report.

 

b)    the inclusion of an additional budget of £1m for Invest to Save schemes.

 

c)    the inclusion of £1.145m of expenditure to be funded from S106 and SANG as outlined in paragraph 5.33 of the Director: Finance’s report.

 

d)    those schemes that attract external grant funding are included within the Capital Programme at the level of funding received.

 

e)    S106 funding of £0.1m be approved for works at Easthampstead Park School as outlined in paragraph 5.28 of the Director: Finance’s report.

 

1.    capital schemes that require external funding can only proceed once the Council is certain of receiving the grant.

 

 

54.

Revenue Budget 2019/20 pdf icon PDF 379 KB

To recommend the Revenue Budget 2019/20 to Council.

 

 

Additional documents:

Minutes:

The Executive, in recommending to Council a budget and Council Tax level for 2019/20:

 

      i.        confirm the original budget proposals, subject to the revisions in section 8.3 of the Director: Finance’s report and those decisions to be taken elsewhere on the Executive agenda on the capital programme;

 

     ii.        agrees the provision for inflation of £2.396m (section 8.2 of the Director: Finance’s report);

 

    iii.        agrees the additional budget proposals as set out in Annexe A and Annexe D and in sections 6.2, 6.3, 6.5, 7.3, 8.3, 9.1, 9.3 and 10.6 of the Director: Finance’s report.

 

   iv.        Agrees that the Council should make additional funding available for distribution to schools through the local funding formula at the level set out in section 9.1 of the Director: Finance’s report subject to any minor amendments made by the Executive Member for Children, Young People and Learning following the receipt of definitive funding allocations for Early Years and High Needs pupils;

 

    v.        includes contingencies totalling £2.5m (section 10.6 of the Director: Finance’s report), use of which are to be authorised by the Chief Executive in consultation with the Director of Finance in accordance with the delegations included in the Council’s constitution;

 

   vi.        subject to the above recommendations, confirm the draft budget proposals;

 

  vii.        approves  the Net Revenue Budget before allowance for additional interest from any use of balances as set out in Annexe G of the Director: Finance’s report;

 

 viii.        agrees the contribution of £2.582m to be made from revenue balances (before additional interest from the use of balances) to support revenue expenditure;

 

   ix.        recommends a 2.99% increase in the Council Tax for the Council’s services and that the Council Tax requirement, excluding Parish and Town Council precepts, be set as £59.419m;

 

    x.        recommends that the Council Tax for the Council’s services and that each Valuation Band is set as follows:

 

Band

Tax Level Relative    to Band D

        £

A

6/9

869.22

B

7/9

1,014.09

C

8/9

1,158.96

D

9/9

1,303.83

E

11/9

1,593.57

F

13/9

1,883.31

G

15/9

2,173.05

H

18/9

2,607.66

 

   xi.        recommends that Council approves the following indicators, limits, strategies and policies included in Annexe E of the Director: Finance’s report:

 

·         The Prudential Indicators and Limits for 2019/20 to 2021/22 contained within Annexe E(i);

·         The Minimum Revenue Provision (MRP) Policy contained within Annexe E(ii);

·         The Treasury Management Strategy Statement, and the Treasury Prudential Indicators contained in Annexe E(iii);

·         The Authorised Limit Prudential Indicator in Annexe E(iii);

·         The Investment Strategy 2019/20 to 2021/22 and Treasury Management Limits on Activity contained in Annexe E(iv);

 

  xii.        authorises the Executive Member for Transformation and Finance to agree the Council’s response to the Business Rates and Fair Funding Consultations released with the Provisional Local Government Finance Settlement.

 

 xiii.        approves the virements relating to the 2018/19 budget as set out in Annexe H of the Director: Finance’s report and recommends those that are over £0.100m for approval by Council;

 

 xiv.        recommends Council approves the permanent virements between staff and non-staff budgets set out in Annexe I  ...  view the full minutes text for item 54.

55.

Council Tax & NDR Exemptions, Discounts and Relief pdf icon PDF 187 KB

To review the Council Tax discounts and exemptions available to applicable properties.

Minutes:

RESOLVED that

 

      i.        the decision to grant a 0% discount to taxpayers of Class A, B, C and D properties (empty and second homes) to remain unchanged.

 

     ii.        the Council Tax payable for properties which have been unoccupied and substantially unfurnished for a continuous period of over 2 years shall incur a 100% premium (up from 50%), in accordance with the Rating and Council Tax (empty dwellings) Act 2018 from 1 April 2019..

 

56.

Asset Management Plan pdf icon PDF 111 KB

To seek approval to the Asset Management Plan 2019-22.

Additional documents:

Minutes:

RESOLVED that the Asset Management Plan 2019-2022 be approved.

57.

Revised Local Development Scheme for Bracknell Forest pdf icon PDF 230 KB

To seek approval to a revised Local Development Scheme covering the period 2019/20.

Additional documents:

Minutes:

RESOLVED that the Local Development Scheme 2019 2022 (attached as Appendix A of the Director: Place, Planning and Regeneration’s report) shall come into effect on 20th February 2019.

 

58.

Adoption of a Local List of Buildings and Structures of Local and Architectural Interest pdf icon PDF 679 KB

To seek approval to adopt a list of buildings and structures considered to have local architectural or historic interest to support the conservation strategy of the Borough.

Additional documents:

Minutes:

RESOLVED that:

 

      i.        the principle of a local list to sit alongside the preparation of the

Bracknell Forest Local Plan (BFLP) is approved. The local list will be a material consideration in the assessment of planning applications

 

     ii.        in principle, the first nominations for inclusion on the local list, as set

out in Appendix A of the Director of Place, Planning and Regeneration’s report, subject to the nominating bodies and individual property occupiers being notified is agreed.

 

    iii.        following the notification of the individual property owners (as set

out in section 7 of the Director of Place, Planning and Regeneration’s report), the final decision in respect of the first buildings and structures to be included on the local list is referred to a later meeting of the Executive for approval is agreed.

 

   iv.        future additions to the local list be confirmed by the Executive

Member for Planning and Transport in consultation with the Director of Place, Planning and Regeneration.

Exclusion of the Press and Public

Agenda item 13  (item 59 in the minutes) is supported by an annex containing exempt information as defined in Schedule 12A of the Local Government Act 1972.  If the Committee wishes to discuss the content of this annex in detail, it may choose to move the following resolution:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

59.

Strategic Procurement Plan for purchase of IT hardware and packaged software pdf icon PDF 109 KB

To seek approval of the Strategic Procurement Plan for IT Hardware and Packaged Software.

Additional documents:

Minutes:

RESOLVED that the procurement approach laid out in the Strategic Procurement Plan for IT Hardware and Packed Software is approved,  to enable ICT Services to procure IT hardware and software covering End User Devices; Network Infrastructure and Services; Server Hardware, Packaged Software and Miscellaneous IT Equipment over the next five years.