Agenda and minutes

Tuesday, 25 September 2018 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

No. Item


Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


Councillor Barnard expressed an Affected Interest in Agenda Item 5 as a Warfield Parish Councillor.


Councillor McCracken expressed an Affected Interest in Agenda Item 6 as a member of the Fire Authority.


Minutes pdf icon PDF 151 KB

To consider and approve the minutes of the meeting of the Executive held on 17 July 2018.


Additional documents:


RESOLVED that the minutes of the meeting of the Executive on 17 July 2018 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.


It was noted that there had been errors in the Poling District and Place Review 2018 report, which had been picked up in the Executive Report to Council on the 12 September 2018.


Urgent Items of Business


There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 64 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:


Community Centre and Health Care Hub at Blue Mountain pdf icon PDF 670 KB

To seek approval of the delivery strategy for the co-located community centre and health care hub for the site at Blue Mountain.




      i.        the preferred option to provide a co-located community centre and health care hub at Blue Mountain is progressed  in partnership with Binfield Parish Council, the East Berkshire Clinical Commissioning Group and Binfield

Surgery subject to adequate funding from NHS England for the health care



     ii.        discussions will be entered with Binfield Parish Council on the appropriate

joint funding of the enhanced community centre.


    iii.        funding of £200k from existing S106 income to support the next stages of the project would be released.


Business Rate Pilot Proposal pdf icon PDF 117 KB

To consider submitting an application with the other five Berkshire unitary authorities to join the Business Rates Pilot Scheme 2019/20.

Additional documents:


RESOLVED that the proposed draft submission from the Berkshire local authorities for Business Rates Pilot status in 2019/20 as set out in Annex 1 of the Director: Finance’s report is endorsed and authorises the Director: Finance to incorporate any proposed changes arising from the meeting of the Berkshire Leaders on 24 September.




Council Plan Overview Report - Quarter 1 2018/19 pdf icon PDF 198 KB

To note the performance of the Council against its targets in the Council Plan during the first quarter of 2018/19.

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RESOLVED that the performance of the Council over the period from January March 2018 highlighted in the Overview Report in Annex A of the Chief Executive’s report is noted.

Exclusion of the Press and Public

Agenda item 8 in the agenda (item 27 in the minutes) is supported by an annex containing exempt information as defined in Schedule 12A of the Local Government Act 1972.  If the Committee wishes to discuss the content of this annex in detail, it may choose to move the following resolution:


That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 5 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:


(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).


Award of Refuse Collection Contract Extension pdf icon PDF 155 KB

To consider extending the current refuse collection contract.

Additional documents:




      i.        the Council extends its Refuse Collection Contract with SUEZ for a further 8 years from 1 April 2019 based on the option appraisal as set out in A(2) of restricted Annex 1 of the Executive Director: Delivery’s report subject to current terms and conditions as need to be amended

to reflect legislative change and those required in respect of operational need such as those highlighted in paras 5.15, 5.16, 5.19, 5.21, 5.25 and 5.28.


     ii.        once the Government Strategy for Waste is produced in the Autumn, officers report back to the Executive with a review of options to introduce further changes to the collection offer.