Agenda and minutes

Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

To consider and approve the minutes of the meeting of the Executive held on 23 September 2014.

RESOLVED that the minutes of the meeting of the Executive on 23 September 2014 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below:

To consider the Electoral Steering Group’s proposals for changes to Bracknell Forest’s polling districts and locations as part of a review carried out as required by the Electoral Registration and Administration Act 2013.

RESOLVED that the Electoral Review Steering Group proposals are agreed for recommendation to Council:

i.            That no changes are made to the following polling districts and polling places which meet the statutory criteria and provide reasonable and accessible facilities:

ii.            That no changes are made to polling district CN (Crowthorne) noting that the TRL site is a long term development area and therefore will be kept under review as development progresses

iii.            That a new polling district BC is created to cover those properties in the Wykery Copse development, Peacock Lane and Waterloo Road which are currently located in BB and that the Jennett’s Park Community Centre, Tawny Owl Square, is designated as the polling place for the new BC polling district (see Map1).  Electors in the revised BB polling district will continue to vote at Farley Wood Community Centre.

iv.            That a new polling district BLP is created for The Parks and surrounding roads and that the Parks Community Centre is designated as the polling place for the new BLP polling district (see Map 2).  Electors in the revised BL polling district will continue to vote at St Paul’s Church.

To seek approval to amendments to the Council’s Policy on Directed Surveillance and Use of Covert Human Intelligence Sources.

RESOLVED that the draft policy on Directed Surveillance and Use of Covert Human Intelligence Sources attached as an Appendix to the Director of Corporate Services’ report be approved.

To consider the Local Safeguarding Children Board (LSCB) Annual Report 2013/14 regarding the effectiveness of safeguarding and child protection practice in Bracknell Forest.

RESOLVED that the Local Safeguarding Children Board Annual Report 2013/14 and the key messages arising from it be noted

To consider the annual report on the activities of the Director Children, Young People and Learning and the Lead Member for Children, Young People and Learning as identified in the Department for Education Statutory Guidance on the Roles and Responsibilities of the Director of Children’s Services and the Lead Member for Children’s Services. 

RESOLVED that the report setting out the range of activity undertaken by the Director of Children’s Services and the Lead Member for Children’s Services in fulfilling the Statutory Guidance be noted.

To consider a report on complaints made against the Council in 2013/4 with a view to endorsing the approach taken to dealing with and learning from complaints.

RESOLVED that:

1. The approach taken to dealing with and learning from complaints to the Council be endorsed

2. The Annual Review letter of the Local Government Ombudsman to the Council for 2013/4 be noted

3. The information on other complaints against the Council in 2013/14 be noted

4. The developments in complaints handling be noted

To seek approval of the delivery strategy for the Learning Village (a nursery, two form entry primary and seven form entry secondary with post-16 all through school) and community facilities at Blue Mountain, Binfield

RESOLVED that:

         i.            the scope and programme for Blue Mountain Learning Village as per paragraphs 5.12 and 5.13 of the Chief Executive’s report be approved.

       ii.            the funding model as per Appendix 3 of the Chief Executive’s Report for the delivery of the Learning Village after noting the dependencies and risks (paragraphs 5.14 to 5.39 of the Chief Executive’s report) be agreed

      iii.            the site acquisition in principle with the land owner of the Blue Mountain site as laid out in Appendix 4  of the Chief Executive’s report subject to the due diligence to be completed by the Council’s property and legal team be approved   

     iv.            the Leader be requested to arrange that the decision relating to the terms of acquisition (and disposal) of land at Blue Mountain be taken by the Executive Member for Transformation and Finance.

      v.            the Procurement Plan in Appendix 2 of the Chief Executive’s report for the use of the Improvement Efficiency South East (IESE) framework to procure the contractor for pre-construction services and main works for the Learning Village be approved