Agenda and minutes

To consider and approve the minutes of the meeting of the Executive held on 22 July 2014.

RESOLVED that the minutes of the meeting of the Executive on 22 July 2014 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below:

To consider how best to achieve savings in the Aiming High Short Break Service budget.

RESOLVED that, having regard to the equalities screening record appended to the Director of Children, Young People and Learning’s report,

1. Option A as detailed in Appendix 4 of the Director of Children, Young People and Learning’s Report be progressed
2. That the 2015-16 Commitment Budget is updated to include savings against the Aiming High budget of £106,000

To seek approval of the Council’s revised Enforcement Policy in relation to Regulatory Services.

RESOLVED that the revised draft Enforcement Policy (attached as Annex A to the Director of Environment, Culture and Communities report) be approved or the purposes of consultation over an 8 week period.

To seek endorsement of proposals to provide community hubs at the Warfield and TRL strategic housing sites, the proposed management strategy for both hubs and the expansion of the Farley Wood Community Centre. 

RESOLVED that:

1. the development of community hubs at the Warfield and TRL sites and the expansion of Farley Wood community centre using S106 funds be endorsed
2. the proposed approach to the management of the centres outlined in paragraphs 5.26-5.29 of the Director of Corporate Services’ report and discussions on this with the Parish and Town Councils and other interested parties be endorsed

To provide the Executive with an update on the progress to implement the Customer Contact Strategy and the Channel Strategy.

RESOLVED that:

         i.            The content of the Director of Corporate Services’ report and the progress made on the Customer Contact Strategy and Channel Strategy to date be noted

       ii.            The extension of the current Customer Contact Strategy and the Channel Strategy into 2015 be supported

      iii.            The development of a new Customer Contact and Channel Strategy, and a Digital Strategy, to establish the direction of travel for the Council beyond 2015 be supported

To provide an update on the Council’s Office Accommodation Strategy and seek endorsement of the Phase 2 works.

RESOLVED that:

1. The progress made on the first phase of the Office Accommodation Strategy be noted
2. The work being undertaken on Phase 2 be endorsed

To seek endorsement of the work programme for the Business and Enterprise Service and request authority to draw from the Economic Development Reserve to fund the plan for the period up to 31 March 2016.

RESOLVED that:

1. The work plan for the Business and Enterprise Service (BES) as set out at Annex One of the Assistant Chief Executive’s report be endorsed
2. The draw down of funds from the Economic Development Reserve to fund the plan for the period up to 31 March 2016 be endorsed

To inform the Executive of the performance of the Council over the first quarter of the 2014/15 financial year (April – June 2014)

RESOLVED that the performance of the Council over the period from April to June 2014, highlighted in the Overview Report in Annex A of the Chief Executive’s report be noted.

To seek approval to award the contract for the construction works for the new classrooms at Cranbourne Primary School under the Education Capital Programme

RESOLVED that the contract for the construction works for the new classrooms at Cranbourne Primary School under the Education Capital Programme, previously approved by the Executive, be awarded to Tenderer A as detailed in Appendix A of the Director of Children, Young People and Learning’s report, subject to the final lump sum not exceeding the amount set out in paragraph 18 of the restricted Appendix A attached to the Director of Children, Young People and Learning’s report.