Agenda and minutes

Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

To consider and approve the minutes of the meeting of the Executive held on 20 May 2014.

RESOLVED that the minutes of the meeting of the Executive on 20 May 2014 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below:

To consider a report seeking approval of the Community Infrastructure Levy Draft Charging Schedule.

Please bring the previously circulated copies of the Community Infrastructure Levy Appendices to the meeting.  Copies are available on request and attached to this agenda if viewed online.

RESOLVED that, having regard to the Equalities Screening record appended to the Director of Environment, Culture and Communities’ report:

1. the amended Draft Charging Schedule, attached as Appendix A of the Director of Environment, Culture and Communities’ report, be approved for publication and consultation
2. the amended Draft ‘Regulation 123’ List of Infrastructure Projects for which CIL will be charged, attached as Appendix B of the Director of Environment, Culture and Communities’ report, and the Draft Instalment Policy at Appendix C of the Director of Environment, Culture and Communities’ report, be approved for the purpose of consultation;
3. the Director of Environment, Culture and Communities, in consultation with the Executive Member for Planning and Transport, be authorised  to:
   1. approve the Draft Charging Schedule for submission to the Secretary of State;
   2. agree minor modifications to the Draft Charging Schedule as appropriate following public consultation; and,
   3. approve the statements referred to in regulations 16 and 19 of the Community Infrastructure Regulations 2010; and,
4. the Draft Planning Obligations Supplementary Planning Document at Appendix J of the Director of Environment, Culture and Communities’ report  be approved for the purpose of consultation.

To consider a report seeking the adoption of the Community Safety Partnership Plan 2014-2017.

RESOLVED that, having regard to the equalities screening report appended to the Assistant Chief Executive’s report, the Executive recommend to Council that the Community Safety Partnership Plan 2014–2017 be adopted

To consider a report providing an update on the capital outturn expenditure position for the 2013/14 financial year.

RESOLVED that the Executive:

               i.            Notes the outturn capital expenditure and in particular the key variances identified in paragraph 5.6 of the Borough Treasurer’s report.

             ii.            Approves the carry forward of £17.717m from the 2013/14 capital programme to 2014/15 including £1.193m relating to projects approved in 2012/13, see paragraph 5.7 of the Borough Treasurer’s report

            iii.            Notes the financing of capital expenditure as shown in Table 2 of the Borough Treasurer’s report.

           iv.            Approves the use of the Community Capacity Grant in 2014/15, see paragraph 5.12 of the Borough Treasurer’s report

            v.            Approves the re-profiling of the Targeted Basic Needs grant, see paragraph 5.13 of the Borough Treasurer’s report

           vi.            Approves the additional S106 money at Easthampstead Park School in 2014/15, see paragraph 5.14 of the Borough Treasurer’s report

         vii.            Approves the use of the Local Pinch Point grant, see paragraph 5.15 of the Borough Treasurer’s report

To consider a report providing an update on the revenue expenditure outturn for the 2013/14 financial year.

RESOLVED that the Executive:

1. Note the outturn expenditure for 2013/14, subject to audit, of £84.207m, which represents an under spend of £1.032m compared with the approved budget

2. Note the budget carry forwards of £0.719m, see paragraph 5.9 and Annex C of the Borough Treasurer’s report

3. Recommends to Council the Treasury Management performance in 2013/14 as set out in Annex B of the Borough Treasurer’s report

4. Approve the earmarked reserves as set out in Annex D of the Borough Treasurer’s report

5. Approve the virements relating to the 2013/14 budget between £0.050m and £0.100m and recommend those that are over £0.100m for approval by Council, see Annex E of the Borough Treasurer’s report

To consider a report providing an update on the Council’s performance over the fourth quarter of the 2013/14 financial year (January to March 2014).

RESOLVED that the performance of the Council over the period from January to March 2014, highlighted in the Overview Report be noted

To consider a report seeking approval to award the contract for Phase 1 of the expansion of The Pines Primary School.

RESOLVED that the contract for Phase 1 of the expansion of the Pines Primary School be awarded to Tenderer A, as detailed in the confidential appendix A of the Director of Children, Young People and Learning’s report, subject to the final lump sum not exceeding the amount set out in paragraph 13 h of the report.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person.

RESOLVED that pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person.

To consider a report seeking approval to award the contract for the provision of sexual health services for local residents.

RESOLVED that the Executive gives approval to extend current contracts of £295,000 per annum with provider Berkshire Healthcare NHS Foundation Trust for a period of three years (plus 2) with review after 2 years.