Agenda and minutes

Executive
Tuesday, 17 July 2018 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

Items
No. Item

6.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

Councillor Birch expressed an Affected Interest in Agenda item 14 as a Director of Downshire Homes Ltd.

Councillor Heydon expressed an Affected Interest  in Agenda item 14 as a Director of Downshire Homes Ltd.

The Chief Executive, Timothy Wheadon expressed an Affected Interest in Agenda item 14 as a Director of Downshire Homes Ltd.

 

7.

Minutes pdf icon PDF 120 KB

To consider and approve the minutes of the meeting of the Executive held on 12 June 2018.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 12 June 2018  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

8.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

The Chairman gave notice that he had agreed to the addition of an item of urgent business to the agenda for the meeting.  The report concerned Easthampstead Park Conference Centre and  an urgent decision was required due to a material change in circumstances.

Executive Decisions and Decision Records pdf icon PDF 181 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

9.

Bracknell Forest Local Plan - proposed consultation on new sites pdf icon PDF 461 KB

To seek approval to consult the public on two further potential sites emerging from the consultation on the Draft Bracknell Forest Local Plan.

Minutes:

RESOLVED that:

 

      i)        the principle of public consultation on Land at Hewlett Packard, Cain

Road, Binfield and Land at 3M, Cain Road, Binfield (see Appendix A of Director of Environment, Culture and Communities report) for

a period of three weeks in September 2018 is agreed.

 

     ii)        the format and content of material produced for the consultation be

approved by the Chief Officer: Planning, Transport and Countryside in

consultation with the Executive Member for Planning and Transport.

10.

Pre-submission consultation response on the draft Bracknell Town Neighbourhood Plan pdf icon PDF 236 KB

To approve the Council’s response to a consultation from Bracknell Town Council on Bracknell Town Neighbourhood Development Plan.

Minutes:

RESOLVED that the Council’s response to Bracknell Town Council on their draft Neighbourhood Plan be delegated to the Leader.

11.

Bracknell Forest Biodiversity Action Plan 2018-2023 pdf icon PDF 228 KB

To seek approval for the new Biodiversity Action Plan 2018 to 2023 for Bracknell Forest Borough.

Additional documents:

Minutes:

RESOLVED that:

 

      i)        the new Biodiversity Action Plan 2018 to 2023 be approved and  be adopted as a Council strategy.

 

     ii)        minor changes to the new Biodiversity Action Plan 2018 to 2023 prior to adoption in (3.1 of the Director of Environment, Culture and Communities) above be agreed with the Chief Officer: Planning, Transport and Countryside in consultation with the Executive Member for Culture, Corporate Services and Public protection.

12.

Town Centre Youth Centre pdf icon PDF 426 KB

To approve the creation of a town centre youth centre on Braccan

Walk.

Minutes:

RESOLVED that the commencement of a feasibility study for

the Town Centre Youth Centre be approved.

13.

Polling Districts and Polling Places Review pdf icon PDF 217 KB

To consider the proposals of the Electoral Review Steering Group for changes to Bracknell Forest’s polling districts and polling which would take effect from the publication of the revised register of electors on 1 December 2018.

Additional documents:

Minutes:

RECOMMENDED  that:

 

Ward

Polling Districts

Ascot

WX; WY

Central Sandhurst

SP

Crown Wood

BF; WW

Crowthorne

CN

Great Hollands North

BH; BQ

Great Hollands South

BJ

Hanworth

BD; BK

Harmans Water

BL; BLP; WV

Little Sandhurst and Wellington

CS; SQ

Old Bracknell

BM; BN

Owlsmoor

SJ

Priestwood and Garth

BG; BP

Winkfield and Cranbourne

WN; WP; WS; WZ

      i)        no changes are made to the existing polling arrangements for the

following wards:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     ii)        the following changes are made to the Binfield with Warfield Ward:

 

a)    separate the southern area of the existing ‘BA’ polling district into a new polling district to be called ‘BI’. Shown in Annexe A  – Fig 1 of the Director of Resources report.

 

b)    separate the Amen Corner development from the ‘BA’ polling district and creating a new polling district to be called ‘BAC’. Shown in Annexe A – Fig 1 of the Director of Resources report.

 

c)    designate Newbold College as the polling station for the ‘BI’ new polling district.

 

d)    designate Farley Wood Community Centre is designated as the polling station for polling district ‘BAC’ with the electors for that polling district using the main hall at the Community Centre.

 

e)    Binfield Memorial Hall remains the polling station for the revised ‘BA’ polling

district.

 

f)     Farley Wood Community centre remains the polling station for the

unchanged ‘BB’ polling district with the electors concerned continuing to vote in the “Meeting Room” at the Community Centre.

 

g)    no changes are made to either polling districts ‘BB’ or ‘WM’, retaining

existing polling arrangements.

 

    iii)        the following change is made to the Bullbrook Ward:

 

a)    one additional polling station is created at Bullbrook Community Centre to

increase capacity at this polling place and reduce pressure on the two existing polling stations.

 

   iv)        the following change is made to the College Town Ward:

 

a)    designate the main sports hall at Sandhurst Secondary School as the default

polling station for electors in polling district ‘SO’. Should a scheduled exam clash with a polling day the existing arrangements at College Town Infants School would be reinstated.

 

    v)        the following changes are made to the Warfield Harvest Ride Ward:

 

a)    create a new polling district named ‘WE’ by splitting the existing ‘WG’ polling

district into two areas, as shown in Fig. 2 in Annexe A of the Director of Resources report.

 

b)    designate Westmoreland Pavilion as the polling station for the proposed ‘WE’

polling district.

 

c)    that voters in the revised ‘WG’ polling district continue to vote at Warfield

Community centre which would be a single polling station.

 

d)    that voters in the unchanged ‘WQ’ polling district continue to vote at Warfield

Community Centre.

 

   vi)        the following change is made to the Wildridings and Central Ward:

 

a)    designate the former Magistrates Court as the polling station for ‘BT’ electors for the 2019 elections.

 

b)    that subject to a re-evaluation by the Steering Group after planned renovation

work, for all subsequent polls, Bracknell Central Library is designated as the

polling station.

14.

Capital Programme Outturn Expenditure 2017/18 pdf icon PDF 229 KB

To note the capital outturn expenditure position for 2017/18 and seek

approval for the carry forward of the remaining capital programme, the

majority of which is committed but not yet spent. The report also sets

out how the 2017/18 expenditure is to be financed.

Additional documents:

Minutes:

RESOLVED that

 

      i)        the outturn capital expenditure is noted.

 

     ii)        the carry forward of £36.115m from the 2017/18 capital

programme to 2018/19 including £0.858 relating to projects approved in

2016/17 (see paragraph 5.5 of the Borough Treasurer’s report) is approved.

 

    iii)        the financing of capital expenditure as shown in Table 2of the Borough Treasurer’s report is noted.

15.

Revenue Expenditure Outturn 2017/18 pdf icon PDF 352 KB

To note the Revenue Expenditure Outturn 2017/18 and budget carry forwards; and approve the earmarked reserves and virements arising from the closure of the 2017/18 accounts.  In addition, the Executive is being asked to recommend the Treasury Management Statement to Council.

Additional documents:

Minutes:

RESOLVED that:

 

       i)        the outturn expenditure for 2017/18, subject to audit, of £87.823m, which represents an under spend of -£0.544m compared with the approved budget is noted.

 

      ii)        the budget carry forwards of £0.084m is noted (see paragraph 5.7 and Annexe C of the Borough Treasurer’s report).

 

RECOMMENDED that:

 

      i)        Council note the Treasury Management performance in 2017/18

as set out in Annexe B of the Borough Treasurer’s report.

 

     ii)        the earmarked reserves as set out in Annexe D of the Borough Treasurer’s report is approved.

 

    iii)        the virements relating to the 2017/18 budget between £0.050m and

£0.100m are approved  and recommend those that are over £0.100m are approved by Council (see Annexe E of the Borough Treasurer’s report.).

16.

Service Plans 2018/19 pdf icon PDF 125 KB

To approve the service plans for 2018/19.

Additional documents:

Minutes:

RESOLVED that the departmental service plans are noted.

17.

Council Plan Overview Report and Annual Report pdf icon PDF 200 KB

To inform the Executive of the performance of the Council over the

fourth quarter of the 2017/18 financial year (January - March 2018) and

present the Annual Report.

Additional documents:

Minutes:

RESOLVED that

 

      i)        the performance of the Council over the period from January March

2018 highlighted in the Overview Report in Annex A of the Chief Executive’s report is noted.

 

     ii)        the performance of the Council against the Key Measures of Success in the Council Plan for 2017/18 highlighted in the Overview Report in Annex A of the Chief Executive’s report is noted.

 

18.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)       Information relating to the financial or business affairs of any particular person.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 18 & 19 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

19.

Downshire Homes Ltd pdf icon PDF 311 KB

To receive a report from the Downshire Homes Ltd’s Board and also consider extending the role it can fulfil in meeting the needs of the Council in terms of residential accommodation provision.

Additional documents:

Minutes:

RESOLVED that:

 

      i)        the report received from the Downshire Homes Board as at Appendix

A of the Director of Adult Social Care, Health and Housing report is noted.

 

     ii)        that the Council will extend nomination of households beyond those who are homeless, who have a learning disability and or autism or care leavers to include households where provision of accommodation can be demonstrated it is in the Council’s interests to nominate.

 

    iii)        the findings of the Social Finance Review of Downshire Homes Ltd are noted.

 

   iv)        the changes to the mortgage the Council provides to DHL to enable

purchase of properties as set out in paragraph 5.11 of the Director of Adult Social Care, Health and Housing’s report is agreed.

 

    v)        DHL is authorised to enter into a shared ownership agreement

for a specific property purchase described in paragraph 5.13 of Director of Adult Social Care, Health and Housing’s report, with the Borough

Treasurer and Legal Services authorised to approve the specific terms of the agreement.

20.

Easthampstead Park Conference Centre

To review options relating to the future operation of Easthampstead Park Conference Centre, following a material change in circumstances.

Minutes:

RESOLVED that an offer to sell Easthampstead Park Conference Centre be made to Bidder C on the terms detailed in the Director of Environment, Culture and Communities report.