Decision details

Strategic Procurement Plan for purchase of IT hardware and packaged software

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

This procurement plan is to describe and request approval for the procurement approach for ICT to be able to procure over the next 4 years. It is not a request for budgetary funding to purchase the actual goods and services. This is done separately by the annual capital budget request and approval process.

Decision:

RESOLVED that the procurement approach laid out in the Strategic Procurement Plan for IT Hardware and Packed Software is approved,  to enable ICT Services to procure IT hardware and software covering End User Devices; Network Infrastructure and Services; Server Hardware, Packaged Software and Miscellaneous IT Equipment over the next five years.

Reasons for the decision:

1.    Existing contract packages for the procurement of IT hardware and software expired during 2018-19 and therefore new contract arrangements need to be sought so that IT infrastructure and services can be maintained and replaced where appropriate.

 

2.    For suitable procurement frameworks to be used for each contracted package, to stage mini competitions so that best value is being achieved when procuring goods and services.

Alternative options considered:

To develop individual procurement plans for each contract package. It was agreed

that a combined procurement plan for the five packages, requiring renewal during

this period, would be more efficient as much as the content for each plan would be

repeated.

Interests and Nature of Interests Declared:

None

Reason Key: Expenditure > £400,000;

Wards Affected: (All Wards);

Financial Impact: It is not a request for budgetary funding to purchase the actual goods and services. This is done separately by the annual capital budget request and approval process.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: Delivery

Other reasons / organisations consulted

Not applicable.

Consultees

None

Contact: Damian James, Assistant Director: Contracts Email: damian.james@bracknell-forest.gov.uk Tel: 01344 355157.

Report author: Damian James

Publication date: 12/02/2019

Date of decision: 12/02/2019

Decided at meeting: 12/02/2019 - Executive

Effective from: 20/02/2019

Accompanying Documents: