Decision details

Award of Refuse Collection Contract Extension

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To consider the award of an extension of the Refuse Collection Contract

Decision:

 

      i.        the Council extends its Refuse Collection Contract with SUEZ for a further 8 years from 1 April 2019 based on the option appraisal as set out in A(2) of restricted Annex 1 of the Executive Director: Delivery’s report subject to current terms and conditions as need to be amended

to reflect legislative change and those required in respect of operational need such as those highlighted in paras 5.15, 5.16, 5.19, 5.21, 5.25 and 5.28.

 

     ii.        once the Government Strategy for Waste is produced in the Autumn, officers report back to the Executive with a review of options to introduce further changes to the collection offer.

Reasons for the decision:

The Council has to renew its Waste Collection Contract from April 2019. The decision

needs to be taken now because there is a long lead in for the build of a new fleet of

vehicles.

Alternative options considered:

The option not to extend the current contract was considered. The Council had the option of bringing the service back in house should it wish to do so. Doing so would incur a significant set up cost and whilst the Council could subsequently re-tender the Contract the TUPE’d staff would have gained and secured benefits that could impact on future cost. The existing Contract was awarded following a competitive tendering process and SUEZ has evidenced the ability to deliver the required service to the required standards over the term. The Terms of the Contract have also been tested over that period of time and proven to meet the Council’s needs. SUEZ has provided an excellent service since 2011 and risk of change and the cost of re-tendering would be high and almost certainly would outweigh the likely gain on a like for like basis. Such options were therefore discounted.

Interests and Nature of Interests Declared:

None

Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Details of the financial impact are set out in the report.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Director of Environment, Culture and Communities

Other reasons / organisations consulted

Not applicable.

Consultees

None.

Contact: Damian James, Assistant Director: Contracts Email: damian.james@bracknell-forest.gov.uk Tel: 01344 355157.

Report author: Steve Loudoun

Publication date: 25/09/2018

Date of decision: 25/09/2018

Decided at meeting: 25/09/2018 - Executive

Effective from: 03/10/2018

Accompanying Documents: