Decision details

Procurement of a Neutral Vendor for Agency Staff

Decision Maker: Director: Resources, Executive Member for Transformation & Finance

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek approval to appoint a contract to a neutral vendor for agency staff from 1 April 2021, following the tender process approved by the Executive in October 2020.


1          That the neutral agency contract be awarded to Tenderer B, identified in Confidential Annex 1, for an initial period of two years commencing 1 April 2021, with the option to extend by a further period of two years, subject to satisfactory performance and at the discretion of the Council.


2          That the neutral agency contract be pro-actively managed/controlled by HR to identify long-term agency workers and make recommendations to move to permanent/fixed term contract positions to reduce costs. 

Reasons for the decision:

To ensure that the Council has an effective neutral agency vendor to fulfil the current agency worker requirements of the council.


The recommended contract meets all the criteria set out in the tender document and from the competitive tender process, represents the best value and quality to the Council over the term of the contract.

Alternative options considered:

As set out in the procurement plan, consideration was given to procuring software to manage the service internally.  This was discounted as it would still represent a significant cost to the council and would also require additional internal resource to manage the different agencies.

Interests and Nature of Interests Declared:


Reason Key: Affects more than 1 ward;

Wards Affected: (All Wards);

Financial Impact: Expenditure is covered by existing budget but is expected to reduce through a review of engaging agency workers.

Declarations: None.

Subject to Urgent Proceedings: No.

Making Representations: In writing to the Director of Resources

Other reasons / organisations consulted

Meetings with interested parties


Finance Business Partners
Accounts Payable
Bracknell Forest Managers List Recipients
Unison & GMB

Contact: Alison Beswick, HR Advisor Email:

Publication date: 07/01/2021

Date of decision: 07/01/2021

Effective from: 15/01/2021

Accompanying Documents: