Decision Maker: Executive Director: Delivery, Executive Member for Transformation & Finance
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To seek approval to award the reactive
maintenance services contract.
That the Measured Term Contract for Building Maintenance and Repair Services due to commence on 13 January 2020 is awarded to Tenderer B.
To temporarily provide cover with BFC’s incumbent Heating, Ventilation and Cooling Contractor, in regard to the Reactive Service Works until the new provider is in place.
I. There is a requirement of the Contract Standing Orders that any contracts in excess of £181K (for supplies and services) are required to go to a formal tendering process to ensure value for money and compliance with legislation.
II. To ensure that the Council has an effective and reliable contractor in place to deal with any ‘reactive’ maintenance issues that may arise.
III. Failure to do so could result in costly implications for the Council and could also impact on the services we are able to offer individuals within the Borough. A large number of school sites have bought into the services provided by the Construction and Maintenance Group and therefore benefit from the reactive maintenance service arising from this award.
I. An alternative option was to appoint specialist contractors, but this was rejected in favour of the current working practice.
II. The project team also evaluated the possibility of using an existing framework agreement; however no suitable framework agreements were identified
Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;
Wards Affected: (All Wards);
Financial Impact: Within the allocated budget.
Subject to Urgent Proceedings: No
Making Representations: In writing to the Executive Director: Delivery
Other reasons / organisations consulted
Contact: Kamay Toor, Assistant Director: Property Email: firstname.lastname@example.org Tel: 01344 355183.
Publication date: 29/11/2019
Date of decision: 29/11/2019
Effective from: 10/12/2019