Decision details

Reactive Maintenance & Repairs Services Contract

Decision Maker: Executive Director: Delivery, Executive Member for Transformation & Finance

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek approval to award the reactive maintenance services contract.


That the Measured Term Contract for Building Maintenance and Repair Services due to commence on 13 January 2020 is awarded to Tenderer B.


To temporarily provide cover with BFC’s incumbent Heating, Ventilation and Cooling Contractor, in regard to the Reactive Service Works until the new provider is in place.           


Reasons for the decision:

       I.          There is a requirement of the Contract Standing Orders that any contracts in excess of £181K (for supplies and services) are required to go to a formal tendering process to ensure value for money and compliance with legislation.


     II.          To ensure that the Council has an effective and reliable contractor in place to deal with any ‘reactive’ maintenance issues that may arise. 


    III.          Failure to do so could result in costly implications for the Council and could also impact on the services we are able to offer individuals within the Borough. A large number of school sites have bought into the services provided by the Construction and Maintenance Group and therefore benefit from the reactive maintenance service arising from this award.


Alternative options considered:

       I.          An alternative option was to appoint specialist contractors, but this was rejected in favour of the current working practice.


     II.          The project team also evaluated the possibility of using an existing framework agreement; however no suitable framework agreements were identified


Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Within the allocated budget.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: Delivery

Other reasons / organisations consulted

By report


Borough Solicitor
Director: Finance

Contact: Kamay Toor, Assistant Director: Property Email: Tel: 01344 355183.

Publication date: 29/11/2019

Date of decision: 29/11/2019

Effective from: 10/12/2019

Accompanying Documents: