Decision details

Building Maintenance and Repair Services Procurement Plan

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To approve the procurement plan for the procurement of Reactive Maintenance Contractor to provide 24 hour Maintenance and Reactive Repairs Services to the Council.

Decision:

The Procurement Plan for the appointment Reactive Maintenance Contractor to provide a 24 hour Maintenance and Reactive Repair Services to the Council is approved.

Reasons for the decision:

1.    There is a requirement of the Contract Standing Orders that any contracts in excess of £181K (for supplies and services) are required to go to a formal tendering process to ensure value for money and compliance with legislation.

 

2.    To ensure that the Council has an effective and reliable contractor in place to deal with any ‘reactive’ maintenance issues that may arise. 

 

3.    Failure to do so could result in costly implications for the Council and could also impact on the services we are able to offer individuals within the Borough. A large number of school sites have bought into the services provided by the Construction and Maintenance Group and therefore benefit from the reactive maintenance service arising from this award

Alternative options considered:

An alternative option was to appoint specialist contractors, but this was rejected in favour of the current working practice.

Interests and Nature of Interests Declared:

None

Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Revenue Funding for Repairs and Maintenance

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Director of Delivery

Other reasons / organisations consulted

By report

Consultees

Director: Finance
Borough Solicitor
Procurement

Contact: Kamay Toor, Capital Projects Manager Email: kamay.toor@bracknell-forest.gov.uk Tel: 01344 355183.

Report author: Kamay Toor

Publication date: 09/04/2019

Date of decision: 09/04/2019

Decided at meeting: 09/04/2019 - Executive

Effective from: 17/04/2019

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